• Compliance and Leasing Coordinator

    Horizon Develop Build ManageMadison, WI 53718

    Job #2769983152

  • Description:Join our Horizon Management Services, Inc. team! A woman-owned business committed to excellence. As a top workplace since 2019, we prioritize fostering a balanced work environment and collaborative culture.

    Horizon Management Services, a leading provider of Section 42 affordable housing, is seeking a skilled Compliance Specialist to join our dedicated team. In this role, you will play a crucial part in ensuring that our properties adhere to all regulatory requirements and maintain the highest standards of compliance.

    Responsibilities:

    Income Calculation & Eligibility

    • Accurately calculate annual income for initial and continued eligibility according to program regulations.
    • Review applications and recertifications for completeness and accuracy.
    • Conduct credit and background checks for new applications.
    • Enter income and asset information into compliance software.
    • Process unit transfer requests.
    • Correct Excel spreadsheets for month-end recertification packets and manage file room tasks.
    Lease Preparation
    • Prepare initial leases, move-in packets, and renewal documents for Market Rate, LIHTC, and Section 8 units within established time frames.
    • Ensure all lease documents are completed and uploaded to compliance software.
    • Follow up on unreturned leases using monthly compliance spreadsheets.
    General Compliance Duties
    • Send various correspondence to applicants and residents (e.g., approval letters, rental increase letters, signed lease documents).
    • File correspondence and forms in resident files.
    • Assemble and maintain new and vacated resident files, reports, and auditing files.
    • Support third-party compliance contracts.
    Vacate Notices
    • Complete Notice to Vacates.
    • Process waitlist/application refunds within 24 hours.

    Secondary Functions:

    • Perform general administrative duties: faxing, filing, copying, and assisting the Compliance Manager.
    • Assist in providing compliance training to new resident and property managers.
    • Contribute to developing and updating training modules with the Compliance Manager.
    • Handle apartment availability inquiries.
    • Serve as backup to the front desk receptionist.

    Requirements:

    Education

    High School diploma or equivalent.

    • Experience
      Customer service, office, administrative, or banking experience preferred.

    • Certifications
      Certified Tax Credit Specialist (to be obtained within one year).

    • Skills
      • Clear communication, both verbal and written.
      • Ability to work with the public and senior citizens.
      • Strong organizational and time management skills.
      • Ability to work independently and as part of a team.
      • Proficiency in Microsoft Office and data entry.
      • Knowledge of Section 42 and Section 8 compliance requirements.

    Working Conditions:

    • Regular use of hands, talking, and hearing.
    • Frequent sitting, standing, walking, and reaching.
    • Occasional climbing, balancing, stooping, kneeling, crouching, or crawling.
    • Ability to lift/move up to 25 pounds.
    • Specific vision abilities required.

    Ready to join our team? Apply now!

    Compensation details: 20-24 Hourly Wage


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