Clinical Care Management Specialist

The Clinical Care Manager is responsible for utilization management by conducting utilization review activities, population management, cross-system consultation, provider management and treatment quality monitoring. The Clinical Care Manager must utilize clinical knowledge of best practices and evidence based treatments to ensure CBH members receive timely access to quality, medically necessary behavioral health services. When clinically indicated, Clinical Care Managers consult with CBH Physician and Psychologist Advisors to ensure the most effective treatment for the CBH member is being authorized.

Essential Functions

• Be knowledgeable about behavioral health care services, system partners, service continuum and established medical necessity criteria and apply that knowledge in all work activities.

• Complete Utilization Management activities including but not limited to: interagency meetings, social determinants interviews with members, treatment team meetings, case consultations, care coordination, provider meetings, reviews, treatment linkage.

• Complete expected number of UM activities per day/shift as specified under team specified under team specific responsibilities in established timeframes.

• Authorize treatment when Medical Necessity Criteria is met.

• Consult with Physician Advisor, Psychologist Advisor and/or Clinical Leadership as clinically appropriate.

• Generate denial letters based on physician reviews and in accordance with state regulations as needed.

• Work directly with members, natural supports and providers in the community during at least 6 days per month.

• Facilitate care coordination with system partners to address social determinants, barriers to wellness, and other needs of members, including connection to appropriate community based services.

• Demonstrate an understanding of Evidence-Based Practices (EBPs) and connect members to appropriate evidence-based treatment at admission, during treatment, and at discharge.

• Monitor member’s length of treatment and work collaboratively with providers and other systems to address barriers to member receiving treatment in a less restrictive environment.

• Collaborate with other CBH departments to ensure quality of care, promote placement of members in the most appropriate services and to facilitate consistent longitudinal care management.

• Document provider quality concerns in accordance with CBH policy/procedure.

• Conduct provider and/or stakeholder meetings at least quarterly.

• Use data to inform clinical decision-making.

• Maintain documentation in CBH’s electronic system consistent with agency and industry standards.

• Respond to care coordination correspondence within 24-48 hours or sooner if necessary.

• Work collaboratively with team members including assisting with the training of newly hired employees as requested, covering work when peers are out of the office as assigned and finding coverage when absent.

• Attend all meetings as assigned and actively prepare for and participate in supervision and clinical case consultations.

• Ensure highest quality of customer service when interacting with members, providers, and other stakeholders.

• Participate in grievance/complaint hearings as assigned.

• Display commitment to member and family driven care and principles of resiliency and recovery.

• Participate in NIAC preparation and site visits as needed.

• Maintain an accurate daily log of work completed.

• Contribute to projects and other duties as assigned.

Team Specific Responsibilities:

• Complete concurrent reviews for bed - based services authorized for treatment by the Psychiatric Emergency Services line.

• Complete an average of 8 -15 UM activities per day.

• Review evaluations recommending preauthorized aftercare services, within established timeframes.