CI Polygraph Administrative Assistant

Job Description

Maintain a schedule of appointments for a manager or office

Answer routine telephone calls, direct calls and take messages

Greet and escort visitors

Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents

Arrange for the delivery of outgoing mail/packages with the mailroom

Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office

Draft, proofread, edit and coordinate correspondence

Perform research and retrieve information from databases and other resources

Maintain tracking records and filing systems; archive files

Maintain, update and serve as focal point for databases or spreadsheets

Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites

Participate in meetings and events: may serve as recorder and may present position- related information

Prepare access rosters and request security clearance transfers

Assist in ordering supplies/equipment and arranging for office equipment repairs

Perform administrative back up support for other offices

Recommend innovative processes to improve the efficiency and effectiveness of the office

Compose written communication in response to complex customer queries

Prepare routine status reports and track office-related metrics

Manage routine website content updates and coordinate more complex website changes with webmaster

Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites

Attend meetings, events, and forums

Assist in maintaining inventories, records, and receipts

Coordinate office renovations and relocation activities

Annual Salary ranges from $100,000 - $110,000

CI Polygraph clearance needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ~~~ .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: ~~~/ .

Skills and Requirements

Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience

Demonstrated experience to participate productively as a contributing member in a team environment

Demonstrated ability to be discreet and maintain confidentiality

Demonstrated experience in the use of Microsoft Office and standard computer applications

Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly

Education: High School Diploma OR GED Equivalent and 7 years relevant experience

Clearance: Active TS/SCI clearance, with CI Poly null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to ~~~.