Business Operations Specialist

ASRC Federal Broadleaf Division is seeking qualified candidate to fill our Business Operations Specialist supporting our National Guard Bureau customer in Arlington VA.

JOB DUTIES:

• This is an on-site position supporting the Army National Guard at the Directorate level with administrative coordination services to include review and editing of correspondence, coordination with other offices/directorates and visiting personnel, coordination of calendars and scheduling of meetings, and review of weekly situation reports, tasks, and key working initiatives.

• Capture all appointments through correspondence of documents and communication, and calendar updates.

• Schedule meeting space availability for meetings, ceremonies, and other office functions.

• Review and edit briefings/slides for grammatical, spelling and format errors, according to government information provided, in accordance with regulations.

• Review and edit outgoing correspondence in accordance with regulations for format, grammar, and spelling errors.

• Review and edit directorate suspense items (i.e.: Officer Evaluation Reports, Non-Commissioned Officer Evaluation Reports, Civilian Evaluation Reports, temporary duty (TDY) requests, and military and civilian training and school requests) and personnel actions for grammar, format and spelling errors.

• Coordinate the status of award items with the proper joint staff office.

• Coordinate building access through the Provost Marshal Office, and the security office for the Directorate.

• Coordinate with mailroom personnel for pick-up and drop-off of mail and sensitive materials.

• Coordinate with adjacent offices, directorates, and visiting personnel to schedule meetings with key leaders.

• Coordinate the pick-up, drop-off, and distribution of mail and sensitive materials for the directorate.

• Coordinate and schedule conference room availability for meetings and events. reserve and prepare a site/location for conducting promotion ceremonies, award presentations, off-sites, and other official functions.

• Process and monitor directorate suspense items and personnel actions, including Officer Evaluation Reports, Civilian Support and Evaluation Reports, TDY requests, training and school requests.

• Review, distribute, update, and edit taskers.

• Monitor leadership travel authorizations and vouchers, and coordinate with approving authorities for all directorate DTS Travel Requests.

• Consolidate and review weekly situation reports, task trackers, and key working initiatives for distribution to division Action Officers.

• Collect office supply requests from government employees and coordinate acquisition with organization property and supply officers.

• Review and edit award/gifts requests and forward orders to the proper office.

• Maintain and update office personnel rosters, telephone rosters, COOP roster, emergency phone rosters, and training rosters for all directorate personnel.

Requirements :

EXPERIENCE:

• At least two (2) years minimum relatable experience.

• Experience providing administrative services to include filing, mailing, paying bills, running errands, managing office supply inventory, and completing project-based assigned work.

• Capability to arrange meetings, conference calls, and appointments as well as organizational capability and attention to detail.

• Ability to review and edit a variety of office documents to include Microsoft Office Word, PowerPoint, Excel, and Outlook items.

CLEARANCE LEVEL:

• SECRET clearance required.

EDUCATION:

• Bachelor's degree required.

ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.