Billing Associate - HVAC

Description

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Billing Associate - HVAC

The primary function of this role is to assist the HVAC department and financial billings. The Company goal is to continuously grow the revenues of the Mechanical department while maintaining profits, satisfying customers' requirements, and staying compliant with required guidelines. Additional duties include general clerical and project-based work as well as administrative support to the Service Manager in the HVAC Department.

This job requires attention to detail with a focus towards data entry, accuracy, and communication.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

• Prepare, organize and store information in paper and digital form.

• Prepare various contract documents and complete project closeout documentation.

• Compile job cost reports.

• Gathers required records to compile all information needed for billing.

• Update customer system inventory in the CRM program for completed billings.

• Prepares invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.

• Ensures that all billing and accounting deadlines are met and communicates exceptions as necessary.

• Produce various billing reports, summarizing and analyzing them as necessary.

• Assists with the creation of billing summaries for customers without website billing.

• Prepares credit memorandums to indicate returned or incorrectly billed products or services.

• Posts transactions to accounting records.

• Works with account representatives as needed to prepare and correct invoices.

• Follow up on open receivables and maintain aging report for A/R updates.

• Process and scan billings for approved invoices.

• Submit vendor invoices to A/P for payment.

• Review vendor statements and investigate older items.

• Participate in month-end closing processes.

• Backup to Service Coordinator to assist with dispatching as necessary.

• Answer incoming phones as necessary.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

• High School Diploma or GED is required.

• 3+ years' experience in an administrative/billing role is required.

• Previous experience in the construction industry is a plus.

• Strong customer service skills and the ability and willingness to learn new systems and processes are required.

COMPUTER SKILLS

Proven knowledge of Microsoft Office Software (i.e., Word, and particularly Excel).

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities to perform this job successfully.

• Must think strategically, make sound decisions, and produce accurate and timely results.

• Must build positive working relationships with multiple levels of employees and management.

• Must demonstrate integrity and professionalism.

• Must demonstrate commitment to company values.

• Must possess excellent organizational skills.

• Must follow-up on tasks and assignments in a timely manner.

• Must possess excellent written and verbal communications skills.

• Must prioritize in a fast paced multi-task environment.

• Must have demonstrated ability to perform basic business mathematical functions.

• Must work with minimal supervision.

• Must demonstrate ability to work effectively in a team environment.

• Must comply with all operating policies, procedures, executed Plans, and Programs.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (~~~=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Qualifications

Education

Required

• High School or better

Preferred

• Associates or better

Experience

Required

• 3 years: Experience in an administrative/billing role.

Preferred

• Previous experience in the construction industry.