Bankruptcy Practice Assistant

Job Description

Insight Global is seeking a Practice Assistant to join the Bankruptcy Practice Group of an AM 200 law firm in Philadelphia. This role will be responsible for administrative support for assigned attorneys, which will primarily be in the bankruptcy and restructuring practice group. Duties include creating and editing documents, filing, e-filing and serving pleadings and other documents, interacting with court staff, clients, professional associations, and others, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorneys contacts, maintaining attorney calendars, assisting with practice group administrative matters and events.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES

-Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations.

-Proofread and redline work for spelling, grammar, and layout, making appropriate changes.

-Responsible for accuracy and timeliness of final work product.

-Assist with preparation of documents needed in connection with bankruptcy-related cases and restructuring matters.

-Assist with preparation of exhibit binders, hearing binders and fee binders, as may be required per Court procedures.

-Familiarity and prior meaningful experience with Federal Bankruptcy Courts and State Courts procedures and e-filing (via CM/ECF and File and Serve Express).

-Ability to work under deadlines, meet time constraints and periodically work overtime on weeknights or weekends, as needed, and to the extent requested.

-Review client bills for accuracy and prepare transmittal letters to clients.

-Knowledge of document management systems.

-Establish, update and maintain client and internal files, including saving and organizing documents in the firms document management system. Retrieve information from files when needed.

-Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence and maintaining calendar for same. Draft written responses when necessary or reply by phone or email as needed.

-Format briefs, including Table of Authorities and Table of Contents.

-Reconcile and submit attorney expenses.

-Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments.

-Coordination will include event venue research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc.

-Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.

-Maintain attorneys contacts, including adding contacts to the firms CRM system and appropriate mailing lists and working with attorneys to keep contact information updated.

-Process client matter intake forms.

-Make photocopies and scan documents as needed.

-Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ~~~ .

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Skills and Requirements

-Minimum 5 years of experience as a legal secretary with experience in bankruptcy support

-High School Diploma or GED

-Familiarity and Experience with Adobe and Excel.

-Ability to eFile at State and Federal level

-Experience with document management, time and billing, client matter intake, and e-filing systems required. null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to ~~~.