Assistant Program Administrator

Management

Bronx - Bronx, NY

Full Time

4 Year Degree

$50,000.00 - $52,000.00

None

Day

Health Care

The Assistant Program Administrator is a pivotal role within the IAHD Day Habilitation program, ensuring the safety, compliance, and operational effectiveness of the program. This role demands a high level of responsibility, oversight, and interaction with both internal and external stakeholders, including individuals served, staff, parents, and funders. The ideal candidate will demonstrate a strong commitment to the well-being of individuals in the program, exhibit leadership in compliance and possess the ability to effectively manage and develop staff.

• Safety and Well-being Oversight

  Ensure the overall safety and well-being of all individuals participating in the IAHD Day Habilitation program through proactive measures and continuous monitoring.

  
  

• Compliance and Auditing

  Responsible for the corporate compliance effort of the program to include weekly billing and quarterly internal audits. Ensure adherence to all regulatory and agency policies.

  
  

• Operational Management

  Monitor program census and units utilization to maximize efficiency and effectiveness. Manage petty cash, including distribution and monthly reconciliation with the Director of Adult Day Services & Fiscal Department.

  
  

• Program Direction and Quality Control

  Provide effective and continuous direction, overseeing day-to-day operations and ensuring the quality and quantity of services delivered meet the highest standards.

  
  

• Staff Management and Development

  Play a key role in hiring, training, supervising, and disciplining staff as necessary. Foster a culture of continuous improvement and professional development among team members.

  
  

• Stakeholder Engagement

  Maintain professional interactions with all internal and external stakeholders, including parents and funders, ensuring transparent communication and collaboration.

  
  

• Regulatory Compliance

  Ensure that daily procedures and practices align with agency policies and that the program consistently meets all applicable regulations.

  
  

• Staff Supervision and Performance Management

  Provide leadership and direction to Day Habilitation staff, including deploying staff efficiently and managing performance.

  
  

• Operational Support

  Oversee the timely processing of payroll, purchase orders, and petty cash. Take the lead in incident management and reporting.

  
  

• Strategic Participation

  Participate in department head meetings and the Adult Day Service committee, contributing to the strategic direction and operational excellence of the program.

  
  

• Staff Coordination and Development

  Schedule and lead staff meetings, resolve conflicts, and review habilitation plans for clinical and instructional efficacy.

  
  

• Liaison Work

  Act as the primary liaison to all internal and external stakeholders, facilitating effective communication and collaboration.

  
  

• Masters Degree in administration or psychology, social work, or Mental Health with 3 years of experience working with people with intellectual and developmental disabilities.

OR

• BA in the Human Service or Social Sciences with 3 years of experience working with people with intellectual and developmental disabilities.
• Must have 1 year of administrative experience

• Self-starter, excellent communication skills, Ability to work under pressure
• High energy and the willingness to work as a team player
• Knowledge of OPWDD, OMIG, DOH , and DFS regulations