• Assistant I, Administrative (CLS) (1st Shift) - Willoughby OH

    APL Logistics LtdWilloughby, OH 44094

    Job #2795482639

  • Job Description

    Overview:

    Position is responsible for providing timely and accurate administrative, accounting and Human Resources support to operations and the Administrative department.

    Responsibilities

    Responsibilities:

    This position is responsible for, but not limited to, the following:

    Accounting

    • Code, date, and approve Accounts Payable vouchers in timely and accurate manner.
    • Batch Accounts Payable (AP) and Accounts Receivable (AR) invoices and transmit data to Head Quarters(HQ). Ensure invoices have pass through charges to customers.
    • Verifies sales and AP with HQ Accounting mid and end of month.
    • Prepare sales invoice for revenue; ensuring accurate coding to capture all fees and charges.
    • Audit and verify general ledger.
    • Audit income statements for accuracy, assisting General Manager with financial information.
    • Prepare journal entries for accounting for reclassification of revenue and AP, including payroll.
    • Maintain AR report.
    • Prepare management reports, including invoicing summary and performance reports.
    • Maintain and balance petty cash at the facility.

    Administrative

    • Maintain time keeping system and reports. Process weekly time reports and audit weekly payroll.
    • Maintain employee attendance and Paid Time Off (PTO) records.
    • Administer worker's compensation reporting.
    • Maintain OSHA reporting records for the facility.
    • May assist in or provide employee compliance training.

    Human Resources

    • Prepare all new hire documents following established company procedures.
    • Establish and maintain personnel records following company confidentiality standards.
    • Schedule the orientation of new employees.
    • Administer benefits orientation for new hires and open enrollment for warehouse employees.
    • Process electronic transactions for employee leaves of absence.
    Key Result Areas:
    • Accurate and timely reporting for all financials and Metric Tracking.
    • Participate in the APL Logistics Continuous Improvement (ACI) Model for operational efficiency to improve business process, increase proficiency and increase efficiency through waste elimination.
    • Position requires the incumbent's performance to meet and occasionally exceed standards as set by the company for safety, quality, productivity and customer services.
    Qualifications

    Qualifications:
    • High School diploma or equivalent required
    • 1-2 years of experience in one or more of the following areas: General accounting experience including AR and revenue/expense accruals; HR processing of employee transactions such as payroll, benefit enrollments, etc.
    • Familiar with MS Office and database management
    • Good filing and organizational skills
    • Proficient in data entry and 10 key calculator
    • Good math skills
    • ADP, e-time, Kronos software experience
    • Solid command of English, both written and verbal
    • Ability to adhere to confidential guidelines
    • Attention to detail
    • Strong customer service focus
    • Must act in a professional manner and be a team player
    Additional Knowledge, Skills & Abilities:
    • College Coursework preferred
    • Spreadsheet skills preferred
    • Spanish speaking a plus
    • Teamwork - showing a commitment to teamwork and collaboration
    • Respect - extending dignity and respect to all people
    • Integrity - fostering trust and a positive work environment
    • Innovation - bringing creativity to the workplace
    • Customer Focus - achieving Company, department, and personal goals through a strong customer focus

    The hourly wage for this position is $20.34.

    Candidates are eligible for the following benefits:

    • PTO

    • 6 days sick time

    • 8 paid holidays

    • 1 paid "Personal Holiday"

    • Company Bonus Plan

    • 401(K) SAVE Plan

    • Annual Fixed Contribution

    • Medical, Dental, Vision, and Life & Disability coverage

    • Voluntary Benefits

    • Accident/Critical Illness/Hospital Indemnity Benefits

    • Tuition reimbursement and student loan assistance

    • Employee Assistance Program (EAP)

    • Health Savings Account (HSA) with employer funding and wellness incentives

    • Flexible Spending Account (FSA)

    • Employee Referral Program