Assistant Director of Events

Description

Job Description

Event Planning: 1. Manage set-up and ongoing monitoring of the event registration portal. 2. Establish and maintain relationships with suppliers and vendors. 3. Negotiate prices, menus, space, etc. with suppliers and vendors. 4. Develop, manage, and oversee assigned event budgets. 5. Provide on-site supervision of events to oversee the use of facilities, physical set-up, catering, security, and compliance with campus policies and procedures. 6. Responsible for coordinating and supervising event set-up.

Marketing & Volunteer Management: 1. Maintain and distribute the semesterly event calendar for the office. 2. Recruit, train, develop, and mentor college students and student organization members who will function as event volunteers. 3. Market opportunities to students through interaction with staff, faculty, and student orgs 4. Develop and administer surveys for departmental events and activities. 5. Analyze data and recommend changes based on findings.

Administrative: 1. Prepare and manage contracts and other procurement instruments for services as assigned. 2. Prepare financial documents, monitor spending, and provide financial tracking reports. 3. Conduct event inventory and order supplies as needed.

Requirements

FULLY ONSITE IN HOUSTON, TX!

May require working extended hours in the days leading up to an event and on-site, if needed.

Preferred qualifications: - One or more years of experience in event management, recruiting, sales, or similar roles preferred - Experience planning or attending events in a university setting preferred - Excellent written and verbal communication skills

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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