Assistant Admin

Now hiring! Assistant Admin

We are looking for a Assistant Admin to join our NAF team in Freeport, TX.

Come create chemistry with us!

At BASF, we create chemistry for a sustainable future. We combine economic success with environmental protection and social responsibility.

During your shift as a Assistant Admin, you will

• Providing support to the Maintenance/Outage group by assisting with procurement, coordinating emergency and after-hour purchase orders, reviewing Per Diem requests, attending procurement meetings, managing vendor inquiries, and tracking maintenance/outage rentals and related items.

• Assisting in organizing lunches and meetings, including the Maintenance group's quarterly safety meeting as well as management meetings that require lunch.

• Offering administrative support for different Business Units in the maintenance/outage group, including tasks such as requesting computer, file, and phone access for employees, assisting with IT tickets, managing the inventory and distribution of radios and electronic devices, as well as overseeing the CP SharePoint page.

• Supporting and assisting with expense reports.

• Ensuring timely procurement card reconciliation by collecting and submitting all reconciliations before the deadline, while also maintaining organized transaction receipts for record-keeping purposes.

• Handling invoice processing using SAP and P2P processes, including creating purchasing requisites for purchase orders and service entries, settling workcycle invoices, assisting vendors with payment inquiries, as well as ensuring timely submission and cancellation of service purchase orders.

• Purchasing and maintaining supplies and inventory for blocks, including ordering and distributing office supplies, scheduling office equipment maintenance, and ordering employee computer equipment and company-issued mobile phones.

• Acting as an Invoice Cost Review Specialist, by collaborating with the site Invoice Audit team to ensure accurate billing for T&M jobs, reviewing vendor timesheets against BASF gate scans, addressing discrepancies, and facilitating meetings with procurement and vendors to settle charges.

If you have...

• High school diploma or equivalent.

• Microsoft Office suite (i.e. Word, Excel, Power Point, etc.) required.

• SAP experience required.

• Microsoft 365 experience preferred.

• Sharepoint experience preferred.

• Strong Organizational skills due to need to multitask due to numerous priorities.

• Strong Communication skills.

Create your own chemistry with you@BASF

At BASF, you will have the chance to do meaningful work towards building a more sustainable future. In addition to competitive compensation and benefits, BASF provides you with access to a wide range of elements to help you be your best. It's what we call you@BASF . We are committed to providing benefits, programs, and opportunities that support our employees' overall well-being, personal growth, and a safe, collaborative, and inclusive work environment.

Just some of the many benefits we offer include

• Flexible work arrangements whenever possible

• Highly competitive retirement savings plan with company match and investment options

• Well-being programs that include comprehensive mental health support for you and your household family members

• Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more)

• Back-up child and elder care with discount programs for families of all ages and stages

• Mentoring and career development opportunities that allow you to share, learn, and thrive

• Matching gifts program that allows you to deepen the impact of your contributions to qualified charities.

• Employee crisis support for when the unexpected happens

• Access to our BASF wine cellar, employee discounts, and much more!

About us

As one of the largest chemical companies in North America we have been finding solutions for your everyday needs and addressing the most complex economic, environmental, and sustainability challenges for more than 150 years!

At BASF we empower our employees with the tools, guidance and opportunities they need to advance and succeed in work and life. Giving you the support you need to be your best and fulfill your personal ambitions is what helps us create chemistry. After all, our success is linked to yours. Whatever path you envision, BASF is a great place to build a rewarding, successful career.

Belong to Something Bigger. #belongatBASF

Privacy statement

BASF takes security & data privacy very seriously. We will never request financial information of any kind via email, private text message or direct message on any social medial platform or job board. Furthermore, we will never send a candidate a check for equipment or request any type of payment during the job application process. If you have experienced any of the above, please contact ~~~ to report fraud.

Equal employment opportunities

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law.

Applicants must be currently authorized to work in the United States on a full-time basis.