AP/AR Clerk

Description

Key Job Responsibilities included but not limited to

• Completes Accounts Receivable activities including preparing, sending and posting approved invoices.

• Reviews A/R credit requests and the processing of credit memos (requested for price protection, fees/rebates, customer chargebacks and returns/shortages/overages).

• Responsible for reviewing the weekly A/R Aging and following up with customers for collection of invoices due

• Reviews and resolves debit memos to invoice or re-invoices customers for approved adjustments to correct invoices, credit holds on customer orders, or collection activity on assigned past-due accounts.

• Manages accounts to assess risk and recover debt to reduce DSO goals. Communicates with customers regarding debt and negotiates payment agreements.

• Enlists sales and senior management when necessary to accelerate the dispute resolution process.

• Ensures invoices are properly coded to the appropriate expense or balance sheet account.

• Pays vendors, resolving purchase order, contract, invoice, or payment discrepancies, insuring receipt of credits, or issuing stop-payments.

• Analyzes vendor accounts, reconciles statements, corrects discrepancies, maintains and updates vendor information in AP system.

• Performs accounts payable month end close functions and reconciliation, including: prepares monthly accrual for un-entered liabilities, resolves open invoice listings, general ledger distribution reports, and un-invoiced receipts detail and balance all cash activity. Assists with foreign freight bill processing.

• Reconciles open invoices and un-invoiced receipts detail to the general ledger, resolves intercompany balances.

• Interact with vendors, purchasing and customer service departments.

• Manages W9 and 1099 process and various audits.

• Recommends and supports continuous improvement initiatives in the finance department.

• Leads and promotes safety awareness with other key members of the organization. Promotes accident prevention and employee involvement in regard to a safe work environment. Ensures employees have an understanding of the safety expectations of the organization.

Requirements

Job Requirements

Experience

• Requires 2+ years of experience in accounting

• Experience in Accounts Payable/Customer Service or Collections

• Experience with creating and/or processing daily entries and reports, invoicing or billing

• Demonstrated knowledge of accounting processes and cycles

• Experience with Microsoft Office products, ERP system experience

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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