Administrative Program Coordinator

Description

We are in search of a meticulous and proactive Administrative Program Coordinator to join our team based in Philadelphia, Pennsylvania. The Administrative Program Coordinator role will be instrumental in supporting the Program Officer and participants in a global leadership organization. The job function will entail maintaining comprehensive databases, coordinating travel logistics, and providing administrative support in a long-term contract employment opportunity.

Responsibilities

• Facilitate efficient communication between program officers and fellows

• Ensure the accurate entry and updates of database files

• Coordinate and manage travel logistics for fellows, including flights and hotel bookings

• Develop and distribute itineraries for fellows

• Manage and maintain accurate fellow's information and records

• Format and edit program documents as needed

• Conduct research to support program objectives

• Set up and manage Zoom accounts for new fellows

• Compile and analyze survey results

• Assist with other administrative tasks and projects as required.

Requirements

• Minimum of 1+ years of experience in a similar role

• Proficiency in ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, and About Time

• Experience in budget processes and calendar management

• Excellent communication skills

• Experience in working with C-Suite executives or similar high-level roles

• Ability to work in a team environment and independently

• Strong organizational skills and attention to detail

• Ability to prioritize and manage multiple tasks simultaneously

• Proactive attitude and ability to take initiative

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Must have a high school diploma or equivalent; a bachelor's degree is preferred

• Familiarity with basic office equipment and procedures

• Excellent problem-solving skills and the ability to think critically

• Strong customer service skills and a professional demeanor

• Must have a reliable mode of transportation.

Please contact Hayley Master at ~~~ and reference Job #~~~489

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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