Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University - Kingsville

Department

College Of Education & Human Performance

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

The Administrative Associate IV provides advanced administrative support to the Certification Coordinator, faculty, and staff of the Certification Office in the College of Education and Human Performance, is responsible for managing and operating all aspects of the Certification main office, and is expected to be a reliable liaison between multiple offices on campus that provide critical support.

Essential Duties and Responsibilities

• Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments.
• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.
• Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.
• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.
• Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.
• May assists management in the supervision of student workers and support staff including processing complex confidential matters.

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Minimum Requirements

Education - High school diploma or equivalent combination of education and experience.

Experience - Four years of related experience.

Knowledge of - Knowledge of word processing, spreadsheet, and database applications.

Ability to - Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality.

Preferred Requirements

Experience with programs/platforms currently used at TAMUK, including but not limited to: Banner, Canopy, Concur, Workday, and AggieBuy.

TEXAS A&M UNIVERSITY-KINGSVILLE: Chartered in 1917, Texas A&M-Kingsville, a Carnegie Doctoral High Research Activity (R2) institution, is part of the prestigious Texas A&M University System. Texas A&M-Kingsville is dedicated to its mission of teaching, research, and service in South Texas. The University is located in historic Kingsville, TX, a friendly, safe city of 30,000 that is also the home of Naval Air Station Kingsville, and the legendary King Ranch. Corpus Christi, TX (population 325,000) and its beautiful beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south and west.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.