Administrative Associate

Job Title: Administrative Associate

Job Description

We are seeking a dedicated and detail-oriented Administrative Associate to join our team. This role involves supporting the Accounts Payable (AP) process, assisting with various administrative tasks, and contributing to the efficiency of our financial operations. This position offers significant learning opportunities and the potential for growth within our company.

Responsibilities

• Support the Accounts Payable process by handling AP invoices.

• Assist with travel and expense (T&E) management.

• Pull and analyze various reports using Concur and other systems.

• Learn and assist with the Source to Pay workstream.

• Investigate freight invoices, purchase orders (POs), and related invoices.

• Perform other accounting duties as assigned.

Essential Skills

• 1-2 years of experience in Accounts Payable or a related administrative role.

• Proficiency in data entry, administration, and invoicing.

• Basic Microsoft Excel skills, including pivot tables and VLOOKUP functions.

• Experience with Enterprise Resource Planning (ERP) systems, preferably SAP.

• Strong written and verbal communication skills.

• Ability to prioritize tasks and work independently.

• Adherence to internal controls and compliance standards.

• Team player with a diligent and responsible attitude.

Additional Skills & Qualifications

• Experience with SAP S/4HANA is a plus.

• Interest in pursuing a CPA designation and growing within the company.

Work Environment

The work environment includes a hybrid schedule with mandatory in-office days from Monday to Wednesday and the option to work from home on Thursday and Friday. The standard working hours are from 8:00 AM to 4:30 PM, with some flexibility for early arrivals and departures.

The team is diverse, vibrant, and supportive, offering ample training and learning opportunities. The office is located in a large, multinational company with a strong focus on growth and diversity.

Benefits include Sunlife benefits, 2 weeks of vacation, and access to an online learning center.

À propos d'Aston Carter:

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

La diversité, l'équité et l'inclusion

Chez Aston Carter, la diversité et l'inclusion constituent le pont vers l'équité et la réussite de notre personnel. La diversité, l'équité et l'inclusion (DE&I) sont ancrées dans notre culture par :

• L'embauche des talents diversifiés ;

• Le maintien d'un environnement inclusif par une autoréflexion permanente ;

• La mise en place d'une culture de soin, d'engagement, et de reconnaissance par des résultats concrets ;

• L'assurance des opportunités de croissance pour nos gens.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à ~~~ (~~~) pour connaître d'autres options d'accommodement.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.