• Administrative Associate 4

    ASK Staffing • Stanford, CA 94305

    Job #2795433910

  • "All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".

    Job Title: Administrative Associate 4

    Duration: 04 Months

    Location: Palo Alto, CA 94305

    Pay Rate Range: $30/hr - $33/hr on w2

    SCHEDULE: Mon and Tuesday 9-6 PM in the office, Wednesday Friday 9-6 work from home

    Minimum Education Level: High School Graduate/GED

    Job Description:
    • We need mostly support from our faculty, to manage his calendar and schedule his travel, there will also be some reimbursements and associate purchases.
    • Strong preference for someone who has previously worked and has experience with systems including Of web (for reimbursements, expense reports, Pcard reconciliation)
    • Act on behalf of the supervisor, department manager, or chair regarding establishing priorities and identifying and resolving administrative problems. Triage requests for faculty time.
    • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
    • Responsible for logistics of conferences, seminars, and other events.
    • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact-checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
    • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts and arrange travel in compliance with unit, university, and sponsor policies.
    • Support two faculty in scheduling meetings, events, and travel.
    • Create complex reports and spreadsheets that may utilize specialized software and systems.
    • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
    • May assist with capital or special equipment requests and/or vendor selection.
    • The Administrative Associate will submit financial transactions, which will include buying/paying and complex travel reimbursements.
    • Coordinate and monitor routine maintenance service completion. Plan and coordinate office moves and/or minor renovation projects.
    Requirements:

    Education & Experience:
    • High school diploma and six years of administrative experience, or a combination of education and relevant experience.
    Knowledge, Skills & Abilities:
    • Knowledge about financial processes and generally accepted accounting procedures. A special preference for candidates with existing knowledge of client-specific financial systems, notably Oracle and/or FFIT.
    • Demonstrated ability to prioritize own work and multi-task.
    • Demonstrated excellent organizational skills.
    • Demonstrated ability to take initiative and ownership of projects.
    • Unwavering emotional intelligence, a growth mindset, and eagerness to collaborate with faculty, trainees, and administrative staff of all levels to ensure GLAMs success.
    • A firm commitment to confidentiality of information.
    • Ability to communicate effectively both orally and in writing.
    • Ability to routinely and independently exercise sound judgment in making decisions.
    • Demonstrated experience working independently and as part of a team.
    About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

    ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.

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