administrative assistant

administrative assistant.

• westwood , massachusetts

• posted august 22, 2024

job details

summary

• $52,000 - $54,000 per year

• permanent

• high school

• category business and financial operations occupations

• referenceAB_4593055

job details

Randstad is working with a manufacturing company in the Westwood Area to fill a position supporting their office administrative operations. This person will be the main point of contact onsite for all visitors, vendors, and even internal employee assistance. This role involves supporting operations, finance, and human resources. This is an onsite role, Monday-Friday 8:00AM-4:00PM, WITH parking. The ideal candidate will be highly reliable (opening and closing the office each day), have experience as an administrative assistant, and be looking for their next permanent/long term home! What's In It For You? -Work in a stable and growing company -Free parking -Competitive pay and full benefits - medical, dental, vision, disability & life, generous 401k, PTO Qualifications: -3+ years of experience in administrative support -Well Organized -Highly reliable, proven ability to commute onsite daily -Professionalism, excellent communication skills -High attention to detail and problem solving

salary: $52,000 - $54,000 per year

shift: First

work hours: 8 AM - 4 PM

education: High School

Responsibilities

ESSENTIAL FUNCTIONS

• Assist the CEO and CFO with all travel and event planning coordination including going to local stores for

supplies

• Assist the Marketing department on tradeshows and giveaways

• Report monthly marketing spend vs budget

• Responsible for managing building security access, landscape and plowing needs as well as liaison between

outside vendors such as office cleaners, coffee, vending machine, pest control, etc.

• Daily cash application

• Manage credit card activity in Concur and ensure all receipts are received and uploaded

• Review expense reports for accuracy

• Responsible for accurate time off management which includes managing the call-out line, managing time

off in the shared calendar and reporting time off monthly to managers/supervisors

• Send out customer invoices daily

• File vendor and customer invoices

• Maintain AP Scanning in SharePoint

• Open and distribute mail including Amazon deliveries. Go to post office as needed

• Maintain purchase requisition forms and order office supplies and other requests as needed

• Key point of contact for record retention

• Assist employees with various requests including scheduling eye exams

• Serve as backup when needed for the Staff Accountant

• Assist with ad hoc projects as needed

The essential functions of this role include

• working in a smoke free environment

Skills

• Oral Communication

• Scheduling Appointments

• Handling Confidential Information

• Problem Solving

• Maintaining Calendars

• Organization

• Prioritizing

• Working Independently

• Administrative Duties

• Microsoft Office

• Written Communication

• Answering Phones

• Multi-tasking

Qualifications

• Years of experience: 3 years

• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact ~~~.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

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