Administrative Assistant

First for a reason

First Student is the largest school transportation provider in North America with more than a century of experience providing safe and reliable transportation. We work with 1,250 school districts in 39 states and 8 Canadian provinces carrying approximately five million students in 21,000 schools daily.

About the Position

Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing/maintaining paper and electronic files, coding and processing of department invoices, providing information to callers, and updating various reports

Responsibilities:

• Assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development/compilation, etc.

• Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals.

• Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials.

• Opens, reads, routes, and distributes incoming mail and other materials. Prepares answers to routine letters.

• Completes and routes forms in accordance with company procedures.

• Arranges conferences, meetings, and travel reservations for office personnel. Coordinates conferences and meetings.

• Administers department programs, projects, and/or processes.

• Orders and dispenses supplies.

• Makes copies of correspondence and other printed material.

• Supports recruiting efforts by posting positions internally and externally.

Qualifications:

• Less than 2 years experience.

• Microsoft Office, Excel and PowerPoint skills.

• Good written and verbal communication skills.

• Excellent organizational and follow-up skills.

• Strong attention to detail.

• Ability to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.

• Professional demeanor and confidence to work in an advanced corporate setting.

Apply today and get your career on the road with First Student!

KIJI