Administrative Assistant

Position Overview

Essential

Functions

• Performs administrative assignments with minimal direction and serves as key administrator for the

  school.

• Professionally

  greets

  and

  assists

  staff,

  students

  and

  visitors,

  answers

  questions

  for

  staff,

  parents, students,

  and

  others.

• Assists

  with

  document preparation/staff

  and

  parent communication

  as

  needed.

• Maintains

  an

  adequate

  supply

  of

  office

  supplies

  and materials

  for

  the

  administrative

  office

  area.

• Tracks student lunch

  orders

  and

  distributes.

• Maintains

  spreadsheet

  to

  track school

  order

  processing

  and

  receiving

  of

  approved purchase requests

  from

  teachers

  and administrative

  staff.

• Coordinates and schedules meetings, meeting rooms and required equipment for meetings.

• Coordinates field trips with Division Heads and faculty.

• Coordinates travel arrangements for teachers and administrative staff.

• Operates a variety of office equipment including computers, printers etc.

• Supports preparation and set up for school events.

• Supports

  administrative

  leadership team

  with

  meeting scheduling.

• Is a key point person to help with students who have been injured or are feeling unwell, by assisting with basic medical care, following up with parents, and directly supervising the student until they are picked up.

• Contacts

  parents

  and

  keeps

  track of all

  attendance

  records

  on a

  daily

  basis – database knowledge helpful.

• Maintains

  school

  and student

  files

  as

  needed

  to meet

  regulatory

  and

  compliance

  requirements.

• Contributes

  positively

  to

  employee

  morale; maintains

  a

  positive,

  pleasant

  demeanor

  to

  all

  constituencies.

• Performs

  other

  duties

  as

  directed.

Qualifications

• High

  school

  diploma

  or

  GED

  and a

  minimum

  of

  six

  months

  previous

  experience

  in

  an

  equivalent

  position

  or

  equivalent

  amount

  of

  relevant

  training

  and

  experience.

• Ability

  to multitask,

  prioritize

  and provide

  feedback

  and

  follow

  through.

• Experience working in a school and/or with children preferred.

• Excellent

  communication skills.

• Ability

  to

  apply

  common sense

  understanding

  and

  to

  carry

  out

  written

  and oral

  instructions.

• Ability

  to

  respond

  in an

  emergency and

  communicate

  with

  appropriate

  staff

  and/or emergency

  personnel.

• Competency

  with

  internet,

  email,

  databases,

  word processing,

  spreadsheet

  applications

  and

  ability

  to

  learn

  other

  platforms

  as

  needed.

• Ability

  to

  use

  and

  maintain

  printer/copier

  and

  other

  office

  equipment.

• Fluency

  in

  speaking,

  reading,

  writing

  in

  Mandarin highly

  desired.

• Regularly

  sit,

  talk,

  hear

  and

  visually

  intercept

  visitors.

• Be

  able

  to

  occasionally

  lift

  and move

  up to

  45

  lbs.

• Work at a

  desk

  and

  computer

  screen for

  extended

  periods

  of

  time.

• Turn,

  bend,

  reach

  and occasionally

  use

  a

  ladder.

• Work in a

  busy,

  often distracting environment.

• Have a passion and interest in elementary teaching

• Enjoy contributing to student and community life inside and outside the classroom. PKS is a community, and our close relationships build a solid foundation for our kids.

• Work towards social justice and support multicultural education. As a progressive school, we are growing engaged global citizens equipped with empathy, compassion and practices that position them to thrive in a diverse society.

• Love collaboration, iteration, and innovation.

• Enjoy guiding and supporting students as they grow.

• Are ready to roll up your sleeves and join a team that will do whatever it takes to support students as they learn, grow, and thrive.

• Pay range is from $29.00 - $33.00 per hour.

• Health, dental and vision fully covered for the employee.

• 403b match

• Wellness Program

• Employee Assistance Program

• Commuting support of up to $55 per month.

• 16 paid holidays per year

• Vacation accrual of 15 days per year

Powered by JazzHR

PI5f477835327b-~~~0