Universal Engineering Sciences • Port Saint Lucie, FL 34986
Job #2714142403
Overview
Universal Engineering Sciences (UES) is a nationwide leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope services.
Summary
The Administrative Assistant is a key role, responsible for assisting the branch with a variety of administrative tasks to meet the needs of clients, colleagues, and managers. The ideal candidate is a reliable, trustworthy individual who thrives in a fast-paced environment where collaboration and autonomy are valued.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Physical Demands & Work Environment
Work is normally performed in a typical interior/office work environment
Lifting and/or occasionally moving up to thirty-five lbs. can be expected
Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushing
Essential Duties and Responsibilities:
Correctly documents correspondence, reports, results, and invoices for the department. All work must be assembled and distributed following project deadlines
Organize and maintain data related to billing and invoicing
Assist with keeping track of field personnel certifications, schedule classes and tests for field personnel certifications
Create correspondences, letter reports, and other documents when necessary
Assist with processing daily concrete reports and data entry
Take calls from clients, municipalities, field technicians, and other intraoffice personnel
Speak eloquently and politely on the phone to clients and colleagues
Proficiently operate a personal computer, with the capability of typing at least 45 words per minute (wpm)
Ability to function in a high-stress environment, be a strong multi-tasker, and be a team player
Answers client questions and assists them promptly
Opens project files and follows filing and scanning system procedures
Knowledge and usage of proper format, grammar, spelling, and punctuation
Regular attendance is required.
Understand and interpret contracts and invoices
Handle special client requests regarding typing and billing
Follows safety procedures
Other duties may be assigned
Required Qualifications:
Valid Florida Driver's License with an acceptable driving record (in accordance with our Driver's License and Motor Vehicle Record Check Criteria)
Ability to pass a background check screening in accordance with Florida's Jessica Lunsford Act (or equivalent state classification)
One to three years related experience and/or training or equivalent combination of education and experience.
Ability to read and write, including interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals, as well as writing routine reports and correspondence and speaking effectively with colleagues, supervisors, and customers/clients.
Computer skills sufficient to operate a laptop, including sending and receiving emails, and the ability to learn Field Data Collection (FDC)/Inspector Gadget to input data and prepare reports.
Mathematical skills sufficient to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
Reasoning ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form.
Preferred Qualifications:
High school diploma or general education degree (GED) preferred
Ability to type 45 wpm
Reliable
Must be able to work extra hours if necessary
Proficient in computer
Team: Administrative Department
Work Type: Full-Time
Location Type: onsite
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