• Administrative Assistant

    Ponca City Development Authority • Ponca City, OK 74601

    Job #2810707330

  • Job Title: Administrative Assistant

    Location: Custom Mechanical Equipment, Ponca City, Oklahoma

    Job Summary: At Custom Mechanical Equipment in Ponca City, Oklahoma, we are seeking an Administrative Assistant to help facilitate the efficient operation of the front office by performing a variety of clerical and administrative tasks.

    Duties/Responsibilities:
    • Answers and transfers phone calls to the correct department.
    • Welcomes and directs visitors and all front office deliveries.
    • Orders and manages office supplies.
    • Prepares shipping documentation, schedules, and coordinates deliveries.
    • Maintains filing systems as assigned.
    • Retrieves information as requested from records, email, and other related documents.
    • Responds to and resolves administrative inquiries and questions.
    • Handles all incoming and outgoing mail.
    • Perform other related duties as assigned.
    Skills/Abilities:
    • Excellent verbal and written communication skills.
    • Excellent interpersonal and customer service skills.
    • Proficient in Microsoft Office Suite.
    • Excellent organizational skills and attention to detail.
    • Ability to work independently.
    • Nice to have experience in Accounts Payable and Accounts Receivable.
    Physical Requirements:
    • Prolonged periods sitting at a desk and working on a computer.
    • Must be able to lift up to 15 pounds at a time.

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