Administrative Assistant

Description

Any Employment Offers are Contingent Upon Successful Completion of the Following:

• Verification of Work Authorization and Employment Eligibility

• Substance Abuse Screening

• Physical Exam (if applicable)

• Background Checks for Badging/Security Clearances (if applicable)

About Hensel Phelps:

Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #12 overall general contractor in 2021 by ENR, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community-Hensel Phelps brings our clients' visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

Position Description:

Administrative assistants manage and distribute information within the regional office. This generally includes answering phones, taking memos, and maintaining files.

Position Qualifications:

• Sort and distribute incoming mail; process outgoing mail efficiently.

• Utilize payroll and accounting software for financial transactions.

• Maintain an organized and efficient office environment.

• Restock break room supplies to ensure availability.

• Draft and prepare routine correspondence.

• Maintain files and records systematically for easy retrieval.

• Answer phone calls and coordinate conference calls professionally.

• Manage calendar, schedule appointments, and prioritize tasks.

• Organize travel arrangements, including transportation and accommodations.

• Arrange meetings, prepare facilities, and ensure all necessary materials are available.

• Make document copies and handle printing needs.

• Order office supplies and arrange for equipment maintenance as needed.

• Assist in organizing and running meetings and corporate events effectively.

• Handle office errands, such as store visits and lunch.

• Greet guests at office reception desk, validate parking, etc.

Essential Duties:

• Positive Attitude.

• Ability to read and comprehend simple instructions, short correspondence, and memos. This includes the ability to write simple correspondence.

• Effectively presents information in one-on-one and small group situations to customers, clients, and other employees of the organization.

• Willingness to take directions and follow instructions. Requires the ability to carry out detailed but uninvolved written or oral instructions.

• Ability to deal with problems involving a few concrete variables in standardized situations.

• Willingly asks questions and implements new and more effective procedures to document control and management.

• Works collaboratively with others and fosters a positive work environment related to teamwork.

• Understands and meets quality standards.

Benefits:

Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire.

Equal Opportunity and Affirmative Action Employer:

Hensel Phelps is an equal opportunity and affirmative action employer. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)