Administrative Assistant

Description

We are seeking a motivated and organized Administrative Assistant to join our client's team in Minneapolis, Minnesota. This position will play a crucial role in ensuring the smooth operation of our client's office. Ideal candidate is a proactive individual who can manage multiple tasks, communicate effectively, and maintain a professional demeanor. If you're detail-oriented, can pivot quickly to changing priorities, and have a passion for supporting a creative and fast-paced environment, we want to hear from you!

Responsibilities

• Oversee daily office operations, including maintaining office supplies, equipment, and ensuring a tidy and efficient workspace.

• Greet clients and visitors, answer and direct phone calls, and manage incoming and outgoing mail.

• Assist in scheduling meetings, appointments, and travel arrangements for team members.

• Coordinate logistics for internal and external meetings and events.

• Arrange travel and assist with business event planning.

• Organize and maintain electronic and physical files, including project documentation, correspondence, and contracts.

• Assist in the preparation and formatting of reports, presentations, and other documents.

• Process project documentation and submittals for construction projects.

• Serve as a liaison between staff, clients, and vendors.

• Manage customer database and create customer contact reports.

• Provide administrative support to Executives, Project Managers, and administrative staff, including assisting with project-related tasks.

• Contribute to special projects and initiatives as needed, supporting the firm's goals and objectives.

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in a related field preferred.

• Minimum of 2 years of administrative experience, preferably in an architecture, design, or construction environment.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience in PDF editing, basic graphic design skills, contact management database platforms, or project management software are a plus.

• Excellent written and verbal communication skills.

• Strong organizational and multitasking abilities.

• Detail-oriented with a high level of accuracy.

• Ability to work independently and as part of a team.

• Professional and courteous demeanor.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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