Administrative Assistant

Overview:

Join us for this incredible opportunity to be part of our team as a full-time Administrative Assistant at CoralTree Residence Collection located in Mauna Lani Point, Kamuela, Hawaii.

As a valued member of our team, you'll receive a comprehensive benefits package that includes:

• Earn up to 24 days of PTO (Paid Time Off)

• Five free room nights at CoralTree Hospitality Group properties!

• Unlimited Friends and Family receive discounted rates at CoralTree Hospitality Group properties

• 401(k) Retirement Savings Plan with a company match

• Group medical, dental, vision, life, and disability benefits

• Participation in a pre-tax flexible benefit plan for healthcare and dependent care reimbursement

• Employee Assistance Program

• Access to employee discounts from industry-leading brands in travel, entertainment, and retail including Walt Disney World, Live Nation, Samsung, Hertz and many more!

• Pay Rate: $25.00 to $28.00 an hour

CoralTree Residence Collection is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Responsibilities:

The Administrative Assistant will provide assistance and general administrative support for the Association Manager or General Manager and other key leaders to enable the successful execution of the Company’s business and strategic plan. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, can multitask, and effectively prioritize to complete projects in a timely manner. This person should demonstrate exceptional customer service and problem-solving skills.

Qualifications:

• Answers and transfers phone calls, screening when necessary

• Assists with follow-up correspondence and phone calls

• Welcomes and directs guests / owners / vendors

• Provides administrative support to the General Manager, Association Manager and other key Executive Leaders

• Responsible for accurate and organized filing system, adhering to records retention procedures and new procedures for future files.

• Retrieves information as requested from records, email, minutes, and other related documents

• Copying / scanning of documents

• Organize electronic and paper files

• Office organization

• Prepares written summaries of data when needed

• Responds to and resolves administrative inquiries and questions

Essential Job Functions:

• Have excellent working knowledge of Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.

• Excellent advanced written and verbal communication skills.

• Detail-oriented and able to proficiently organize electronic and paper files.

• Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.

• Must be able to take initiative and be solution oriented.

• Able to work independently

• Understanding of clerical procedures and systems such as recordkeeping and filing.

• Three to five years of experience in an administrative role preferred.