Administrative Assistant - Jane Stephens Honors Program and Faculty Senate

Salary: Depends on Qualifications

Location : Cape Girardeau, MO

Job Type: Full-Time

Job Number: 202400367

Division: Academic Affairs

Department: Honors Program

Opening Date: 10/30/2024

Position Summary

Administrative Assistant
Jane Stephens Honors Program and Faculty Senate

Full-Time

The Administrative Assistant will work 20 hours a week for the Faculty Senate and 20 hours a week with the Jane Stephens Honors Program.

Primary Responsibilities

• Provides full administrative support to Faculty Senate and Honors Program
• Greet visitors, answer phone lines, and schedule campus visits while providing quality customer service to constituencies
• Records minutes of all Faculty Senate meetings, including summaries of debates concerning bills and resolutions
• Distributes minutes and publicizes meeting agendas in electronic form
• Maintains paper and electronic files, including archives of bills, resolutions, and minutes
• Creates/maintains searchable databases, accessible via the Internet of those documents
• Maintains paper and electronic form archives of Faculty Senate committee reports, cross-referenced as appropriate to bills and resolutions
• Oversees scheduling of meetings of Faculty Senate and Senate committees
• Attends and records minutes of Faculty Senate legislative committees and conference committee meetings, as scheduling allows
• Maintains Faculty Senate and Honors Program budget
• Assists in the maintenance of the Faculty Senate and Honors Program website
• Assists in the management of the Honors Program Graduate Assistant and Student Worker
• Contact publishers for textbook desk copies and process textbook requests from faculty
• Maintain department waiting lists for classes and run prerequisite checks for classes
• Enter detailed class information and instructor information into Banner for each term
• Correspond with current and prospective students
• Maintain various department mailing lists
• Maintain and organize department and student files, both paper and electronic
• Compose and produce letters, memos, and reports
• Performs other administrative, archival, and data collection duties as assigned

Required Qualifications

• High school diploma or GED
• Demonstrated complete administrative skills including excellent interpersonal, verbal, and written communication skills
• Proficient knowledge of Microsoft Office
• Excellent organizational skills and time management skills
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Demonstrated ability to work independently with minimal supervision
• Evidence of accuracy in recording data and attention to detail
• Demonstrated ability to initiate and maintain positive relationships, including the ability to communicate effectively with faculty, staff, administration, and community members
• Experience with bookkeeping, contracts, and/or budget management (purchasing, accounts payable, receivables, etc.)
• Ability to handle sensitive and confidential information
• Demonstrated experience and understanding of customer service

Required Information & Deadline

Application Deadline

To ensure full consideration, application materials listed below must be received by

November 15, 2024. The position is available immediately and will remain open until filled.

To Apply

Submit the following items by clicking on the

APPLY button at the top of the job announcement:

• Letter of interest addressing required qualifications
• Current resume
• Names and contact information of three professional references may be asked for at a later date if not submitted

Additional Information

About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.

SEMO Fact Book
SEMO Strategic Action Plan

Southeast Missouri State University provides an excellent benefits package. For complete benefit details visit our website at