Kamatics Corporation • Gilbert, AZ 85233
Job #2712951583
Overview
Extex, a division of Kaman, is looking for an Administrative Assistant to join their team in Gilbert, AZ. This candidate will p rovide a wide variety of administrative functions to support the Director of Manufacturing, Director of Quality, Vice President of Manufacturing, and other administrative areas.
Essential Duties and Responsibilities
Prepares correspondence, working from handwritten or draft copies. Types letter, memoranda, and statistical and technical reports.
Manages the calendar for VP of Manufacturing, arranges day-to-day schedule and makes adjustments as new conditions arise. Coordinates and schedules meetings with external and internal contacts. Handles travel reservations for various personnel traveling on company business, as needed.
Enters expense reports into online reporting system.
Responsible for coordinating tradeshows including, but not limited to, maintaining the tradeshow schedule, exhibit registrations and payment for services, packaging and shipping of product samples, product literature, booth structural materials and graphics.
Prepares presentations, charts/graphs, spreadsheets, books, and other materials.
Reviews and evaluates items requiring priority attention. Prepares replies to routine inquires and provides backup material for review.
Screens incoming telephone calls and provides assistance exercising good judgment to make proper referral or take a message.
Maintains files of all correspondence, reports, manuals, program management books, etc. Assembles new files and books as need arises.
Acts as liaison with management and operational personnel within the Kaman structure.
Provides administrative support to the Quality and Supply Chain departments on an as-needed basis.
Provides backup support for the President’s executive administrative assistant and Bushings Production Control.
Maintains clean and safe work environment. Follows safety and environmental procedures and regulations. Reports safety incidents to supervisor.
Makes recommendations for improvements to work processes. Contributes to 5S program in work area.
Provides a high level of service to all internal and external customers. Contributes to positive teamwork environment.
Performs other duties as assigned. Participates in training/learning other positions. Accomplishes related results as needed.
Qualifications
Education:
Associate's degree in Business Administration or related field.
Experience:
3+ years of administrative assisting or office experience preferred
Knowledge, Skills and Abilities
Analytical thinking
Attention to detail
Communication (speaking, questioning, listening)
Computer (Word, Excel, Access, PowerPoint)
Customer focus
Dependability
Decision making
Initiative
Organization, planning
Many positions at Kaman require access to information or technology that is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). For ITAR and EAR purposes, U.S. persons include U.S. citizens, nationals and lawful permanent residents, as well as asylees and refugees. The ITAR and/or EAR may limit access rights for non-US Persons or other unauthorized individuals. Kaman reserves the right to require candidates and employees to provide proof of citizenship, nationality and/or immigration status to determine ITAR and EAR compliance requirements.
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