Administrative Assistant Executive

DESCRIPTION

The Executive Assistant provides high-level administrative support to senior executives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The Executive Assistant will manage schedules, coordinate meetings,schedule travel, prepare reports, and perform various administrative tasks as needed.

RESPONSIBILITIES

• Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for assigned senior executives.

• Travel Arrangements: Organize and manage travel itineraries, accommodations, and logistics for business trips.

• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for executive meetings. Ensure all necessary materials are available for meetings.

• Communication: Serve as the primary point of contact between the executives and internal/external stakeholders. Handle correspondence, emails, and phone calls with professionalism.

• Document Preparation: Draft, edit, and proofread reports, presentations, and other documents. Maintain accurate records and files.

• Confidentiality: Handle sensitive information with the utmost discretion and always maintain confidentiality.

QUALIFICATIONS

• Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.

• Experience: Minimum of 5 years of experience in an executive assistant or similar role, preferably in a corporate environment.

• Skills:

• Excellent organizational and time management skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and prioritize effectively.

• High level of professionalism and discretion.

• Strong interpersonal skills and the ability to work well with all levels of staff and external stakeholders.

Working Conditions:

• Office-based role with up to 10% travel.

ABOUT US

Premium brings brands to life, engaging and exciting shoppers in-store and online for retailers like Walmart, Best Buy, Walgreens and dozens more in all retail channels.

When you work with Premium, you're gaining a strategic partner focused on crafting tailored retail solutions designed to win. Our people and technologies extend your reach to deliver the best customer experience while driving sales.

Acosta and its subsidiaries, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting. Acosta may ultimately pay more or less than the posted range depending on candidate qualifications and locations. This range may be modified in the future.

Acosta, and its subsidiaries, is an Equal Opportunity Employer

Job Category: Administration

Position Type: Full time

Business Unit: Sales

Salary Range: $52,200.00 - $65,200.00

Company: Premium Retail Services, LLC

Req ID: 3696