Administrative Assistant

Administrative Assistant

Job Category: Service Contract Act

Time Type: Full time

Minimum Clearance Required to Start: Top Secret

Employee Type: Regular

Percentage of Travel Required: None

Type of Travel: None

The Opportunity:

Serve as an Administrative Assistant to the C5ISR Center Lab Based Rick Reduction Division, responsible for the performance and coordination of administrative and procedural functions of the division. This position requires the ability to assist in the coordination of all facets of administrative support at the division level, to include managing calendars and schedules, making travel arrangements (CONUS and OCONUS), prepare/coordinate arrangements for briefings and other working functions and performing office management functions (e.g., orders supplies).

Responsibilities:

• Provide administrative support to the Lab & Field Risk Reduction (LFRR) Division, with four branches located at Aberdeen Proving Ground, MD and Joint Base McGuire-Dix-Lakehurst, NJ.

• Coordinates Division CONUS and OCONUS travel arrangements and expenses via Defense Travel System (DTS) and authorizations for approval.

• Prepare/coordinate arrangements for briefings and other working functions, issues invitations to high level visitors. Greets local and international dignitaries.

• Research flights, hotels, and rental cars for travelers in accordance with the Joint Travel Regulations (JTR).

• Responsible for the oversight of all LFRR administrative project coordination related subjects to ensure a smooth and productive workflow.

• Develop and execute the coordination of high-level meetings with Senior Executive Service (SES) members and General Officers (GO) to include Microsoft Teams meetings, SVTC set-up, teleconference lines, and visit requests.

• Composes and replies to documents for signature without consultation, establishes priorities for appointments, accepts or declines invitations to meetings, and arranges for representation.

• Manage personnel accountability reporting via Manpower Information Retrieval and Reporting System (MIRARS).

• Maintain absolute confidentiality in completing sensitive tasks. Apply an extensive knowledge of organizational relationships. Plan, organize and control critical actions ensuring appropriate priority, staffing, timeliness, coordination, accuracy, and approval.

• Maintain and track time and attendance for division employees via the Automated Time Attendance and Production System (ATAAPS).

• Act as liaison between Executive Admins, subordinates, and others by transmitting directives, instructions, and assignments to LFRR Branch Admins

• Coordinate and attend weekly staff meetings, document, compile, and track meeting notes.

• Misc. tasks: Maintain supplies for Division Chief and submits required documentation for additional supply orders.

Qualifications:

Required:

• Active US TOP SECRET security clearance required.

• 5+ years of experience in an administrative role within military/DoD

• Experience with advanced software packages, including SharePoint, Defense Travel Services (DTS), and the Automated Time, Attendance, and Production System (ATAAPS)

• Proficient in MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and MS Teams) with the ability to independently use these applications to efficiently complete office administrative tasks.

• Strong working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing administrative tasks.

• Detailed-oriented with excellent technical, verbal, and written communication skills.

• Strong professionalism and soft skills (i.e., Interpersonal/office etiquette)Promotes a positive customer-oriented service experience for internal/external personnel, customers, and visitors.

• Possesses strong collaboration skills that foster office unity and cohesiveness in support of completing administrative requirements that impact several operational areas.

• Capable of independently handling a large, complex workload with excellent time management practice

• Strong analytical skills to anticipate and proactively assist leadership personnel and staff with day-to-day business rhythms without requiring significant direction

Desired:

• Familiarity with Govt Security processes, procedures and systems

• Familiarity with TS SCI facility processes, procedures and systems

• Familiarity with general facility safety requirements

• Familiarity with Govt travel systems and requirements

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What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.

An environment of trust.

CACI takes pride in fostering a diverse and accessible culture where every individual feels supported to chart their own path. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.

Your potential is limitless. So is ours.

Learn more about CACI here. (~~~)

Pay Range:

This posting is for a position covered by the Service Contract Labor Standards (SCA). The pay and benefits provided for this position will meet or exceed the minimum required amounts detailed in the wage determination issued by the Department of Labor and made applicable to this position, as incorporated into CACI's government contract for the work location.?

Minimum Req uired Hourly Wage:

$35.46

There are a host of other factors that can influence final salary including, but not limited to, geographical location, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here (~~~) .

CACI is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, disability, status as a protected veteran, or any other protected characteristic.