Admin Assistant - Senior (Environmental Services)

UPMC Montefiore's Environmental Services department is seeking an Administrative Assistant - Senior to provide specialized administrative support to a large team spread across multiple cost centers. This role is critical in ensuring the department runs efficiently, supporting its staff members with a variety of complex and technical administrative tasks. Major responsibilities include processing payroll, managing ordering and inventory systems, coordinating staff scheduling, and maintaining accurate filing systems. Under general direction, you will assist with day-to-day operations, helping to streamline processes and improve overall departmental productivity. This is an excellent opportunity for a detail-oriented and organized professional to contribute to the success of a high-performing team within UPMC Presbyterian's Environmental Services.

Responsibilities:

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).

• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).

• Plans conferences for department and department head.

• Under general direction, provides varied administrative support to a department or group of professionals.

• May also perform all responsibilities of an Administrative Assistant - Intermediate:

• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

• Maintains various accounting and budgetary records (i.e., completes expense reports).

• May make travel arrangements.

• Develops reports for executive or department.

• Analyzes complex information requests and determines complex trends.

• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

• High school diploma or equivalent.

• 5 years' experience in an increasingly responsible administrative support role.

• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

• Ability to use applicable MS Suite products.

• Advanced knowledge of business processes and procedures.

• Working knowledge of accounting and financial principles and functions.

• Ability to analyze data.

• Ability to use discretion and independent judgment. Licensure, Certifications, and Clearances: UPMC is an Equal Opportunity Employer/Disability/Veteran