Accounts Payable Specialist

Overview

This position is responsible for ensuring that expenses are recorded accurately and paid in a timely manner as a part of the S2P team within the Enterprise Service Center (ESC). This position executes business processes related to Operations, Vendors, Procurement, Accounting Managers, and internal stakeholders; supports the S2P Team in ensuring that software and other tools are available and functional to efficiently and effectively process accounts payable; ensures that process flows and accountabilities are followed to maintain strong internal controls and safeguard the assets of ABM Industries; participates in a team that oversees the processing of accounts payable records; helps ensure that appropriate accounts payable reconciliations are completed; monitors performance of automation and business processes; and supports process improvement efforts.

Job Responsibilities:

1. Maintain a culture of service. This culture includes developing and maintaining relationships with the field operations teams, collections team counterparts in the ESC and stakeholders and partners in Procurement, FP&A, IT, HR, Internal Audit, and others. Enable two-way communication and a feedback loop to optimize process outcomes

2. Support the implementation and maintenance of systems, and policies and procedures, to ensure adherence to company guidelines

3. Support Accounts Payable process and system implementations

4. Work directly with suppliers, or internal stakeholders, to resolve queries, as well as establishing and maintaining relationships.

5. Process and verify vendor invoices in a timely and accurate manner.

6. Process accounts payable using accounting/ERP software and other related programs

7. Work with other departments (including field operations) to gather data, analyze information, and resolve any discrepancies or queries related to supplier payments, supplier invoices, purchase orders, and employee expenses.

8. Receive and resolve internal (and external) queries regarding various AP related topics including accounts, invoices, payments, and/or purchase orders.

9. Assist with month-end close AP activities, including account reconciliation and monthly reporting activities.

10. Assist with accounts payable audits, including compiling information and responding to auditors during yearly external audit activities.

11. Perform other activities in support of the Accounts Payable department.

12. Participate in continuous process improvements and other related projects as needed.

Minimum Requirements:

1. 3+ Plus year of Procure-to-Pay experience within a Shared Services Environment; with 5+ years of experience in accounting operations roles.

2. Experience in working with an ERP i.e., JDE/Oracle Fusion experience.

3. 2 Years of Coupa or similar experience

4. 2 Years of experience with AP automation and exception based handling.

5. Excellent Excel and PowerPoint Skills

6. Associates Degree in Accounting or related discipline

7. Ability to analyze, solve problems, and adapt to changing organizational and operational needs

8. Ability to work collaboratively with all departments

9. Excellent communication and interpersonal skills with the ability to interface comfortably at all levels both internally and externally

10. Strong attention to detail and excellent problem-solving skills

11. Flexible; ability to adapt to changing priorities and multiple tasks

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM 2023 Employee Benefits | Staff & Management (~~~)

REQNUMBER: 93374

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.