• Accounts Payable Specialist (Part Time)

    Plasser American Corp • Chesapeake, VA 23324

    Job #2739543572

  • Some see the railway as transportation, while at Plasser American we see it as transformation. The story of how steel tracks turned the American promise into American progress and forged a trusted pathway to the possibilities of the future. It’s a story that continues today, an American legacy unfolding mile by mile. There is a lot riding on those tracks and we know that support, quality and know-how are all important aspects in staying on track.

    General Scope: Compiles and maintains accounts payable records by performing the following duties.

    Position Summary:

    • Checks and enters vouchers for payment.
    • Answers vendor inquiries.
    • Prepares accounts payable checks.
    • Maintains all accounts payable files.
    • Prepares analysis of accounts, as required.
    • Assists in monthly closings.
    • Assists with accounts receivable and special projects, as necessary.

    Supervisory Responsibilities:

    This job has no supervisory responsibilities.

    KNOWLEDGE, SKILLS AND ABILITIES

    (The knowledge, skills and attributes required for satisfactory job performance)

    Education: Minimum of 3 hours of college level Accounting; or three to six months related experience and/or training; or equivalent combination of education and experience.

    Knowledge: Incumbent must have proficient knowledge in the following areas:

    • Knowledge of accounting

    Skills: Incumbent must demonstrate or participate in internal/external training programs to obtain the following skills:

    • Data input for checks and vouchers for payment
    • Attention to detail and high level of accuracy
    • Be able to communicate with vendors
    • Analytical and problem solving skills
    • Able to prepare monthly check reconciliations
    • Prepare accounts payable checks
    • Assist with accounts receivable
    • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
    • The ability to work with a team or independently
    • Effective verbal and listening communications skills
    • Time management skills
    • Stress management skills
    • Ability to apply concepts of basic algebra and geometry.
    • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
    • Ability to deal with problems involving a few concrete variables in standardized situations.

    • Ability to read and comprehend simple instructions, short correspondence, and memos.
    • Ability to write simple correspondence.
    • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
    • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

    Applicable Technical Competencies: Incumbent must have working knowledge and demonstrated abilities utilizing mechanical knowledge: Specific applications combined with knowledge competencies are as follows: Rating Level: 1-5 (1= minimum 5= Maximum)

    Application

    Required Level of proficiency

    Preferred Level of proficiency

    INFOR LN

    4

    5

    Microsoft Excel

    3

    4

    Outlook/ Email

    3

    4

    Microsoft Word

    2

    3

    Personal Attributes: Incumbent must maintain strict confidentiality in performing the duties of an Accounts Payable Specialist. The incumbent must also demonstrate the following personal attributes:

    • Be honest and trustworthy
    • Be respectful
    • Possess cultural awareness and sensitivity
    • Be flexible
    • Demonstrate sound work ethics

    PERFORMANCE INDICATORS

    % of Time

    Key Accountability

    Accounting Process

    95%

    Duty Statements

    • Review all invoices and expense reports for appropriate documentation and approval prior to payment
    • Process 3 way PO matching of invoices
    • Prioritize invoices according to cash discounts and payment terms
    • Match invoices to checks
    • Respond to vendor inquiries
    • Maintain files and documentations
    • Reconcile vendor statements, research and correct discrepancies

    Projects

    5%

    Duty Statements

    • Assist with other projects as needed

    Total 100%

    WORKING CONDITIONS

    The unavoidable, externally imposed conditions under which the work must be performed and which create hardship for the incumbent including the frequency and duration of occurrence of physical demands, environmental conditions, demands on one’s senses and metal demands.

    Benefits at Plasser American:

    • Accrue 80 Hours of Paid Time Off during your first year of employment.
    • 10 Paid Holidays per year.
    • 401(k) match of $0.50 for every $1.00 you contribute up to 6% of your salary.
    • You may receive a merit bonus after completion of the audit at the end of the fiscal year.
    • Tuition Reimbursement
    • Short and Long Term Disability after 2 years of employment.
    • Free Life Insurance – 2 times your annual salary.
    • Company Events.
    • Free employee medical and dental coverage. – valued at $7,500.00.

    About Plasser American:

    As part of the Plasser family brand, which is the largest Maintenance of Way equipment provider in the world, PAC is a rapidly growing provider of railway equipment in North America. Continuing for the next few years, PAC will continue to make significant investments in the North American Market including a new office building and a substantial addition to our manufacturing facility. PAC is making the needed investments to continue its growth trajectory for many years to come. The next several years will be an exciting time of transformation. We look to the future to enhance our team and achieve our goals.

    This is a Part Time role working at least 20 hours per week, but more than likely closer to 25 to 30 hours.

    This role is based in Chesapeake, Virginia. Remote work is not an option.


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