Accounts Payable Specialist

Description:

SUMMARY:

Responsible for the prompt and accurate processing, payment, and accounting of all vendor invoices consistent with company policies and procedures, as well the research and resolution of open issues with suppliers and landlords. The Accounts Payable Specialist is responsible for all vendor communications and account reconciliations to ensure all accounts are up to date and there is no disruption to the companies day-to-day operations.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without accommodation. The requirements listed below are representative, but not all inclusive, of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Responsibilities include but are not limited to the following:

• Ensures timely vendor payments are made on a weekly basis.
• Send invoices through Tipalti (Accounts Payable Software) to ensure timely processing.
• Assists in various aspects of the month-end and year-end close process as assigned.
• Audits and verifies applicable supporting documents before processing invoices for payment.
• Answers vendor, employee, and contractor payment inquiries.
• Verifies proper GL coding for all invoices being processed.
• Performs monthly account reconciliations for all vendor accounts to ensure there are no outstanding unpaid invoices, underpayments, or overpayments being left open.
• Performs filing and maintains organized files and records according to company process.
• Responsible for processing 1099's each year and collecting W9 forms when necessary for timely filing.
• Reviews and audits employee expense reports for accuracy.
• Process monthly rents in a timely manner.
• Other duties as assigned by Management

QUALIFICATIONS:

REQUIRED

Associate or Bachelor's Degree in accounting strongly preferred. 2+ years' accounts payable experience with accounting/invoicing software. Basic understanding of Accounting Principles and GAAP. Experience with Microsoft products and Netsuite.

CERTIFICATES/LICENSES/REGISTRATIONS:

• n/a

Requirements:

KNOWLEDGE/SKILLS/ABILITIES/TALENTS:

• Detail organized and structured; comprehensive knowledge of all operational processes; computer proficient.

Must be able to work independently and within team environment

Ability to communicate effectively both verbally and in writing with all levels of employees, clients, contractors, and vendors.

Results Oriented (Energetic self-starter; sets realistic goals; meets commitments; persistent, prioritizes daily to achieve results).

Customer Service Advocate (flexible and adaptive; empathetic; passionate; ethical).

Process Focused (data driven decision-maker; detailed; organized and structured; comprehensive knowledge of all operational Processes; computer proficient).

Financial Acumen (understands profit drivers; utilizes metrics to manage)

Ability to respond to common inquiries from customers, staff, vendors, or other members of the community.

Ability to draw valid conclusions, apply sound judgment in making decisions, and to make decisions under pressure; ability to interpret and apply policies and procedures.

Must address others professionally and respectfully by actions, words and deeds.

Displays independent judgment by willingness to make timely and accurate decisions based on available information that is sometimes vague or limited in nature.

Ability to multitask effectively and work in a fast paced and sometimes ambiguous environment, without compromising quality of work.

Ability to prioritize tasks and projects with limited direction, while understanding and contributing to the success of the clinic.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• This is primarily an office classification. Temperature conditions are controlled with limited direct exposure to hazardous physical substances. The noise level in the work environment is usually low to moderate.
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, handle, or feel, reach with hands and arms, see, talk and hear. The employee will frequently lift and/or carry reports, records and other materials that typically weigh less than 20 pounds. The employee is occasionally required to stoop, kneel, bend, or crouch.
• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator, and other standard office equipment.

All of the information contained herein reflect general details as necessary to describe the principal functions of this classification, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Management reserves the rights to add, modify, change, or rescind the duties and/or work assignments of all positions, without advanced notice, and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

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