Accounts Payable Lead

Overview:

The Accounts Payable Lead processes vendor invoices on a timely basis, serves as a point-of-contact for questions and dispute resolution for other members of the Accounts Payable team in accordance with company policies and procedures. This position reports to the Accounts Payable Manager.

Minimum Qualifications:

1. Must be at least 21 years of age.

2. Must have a High School Diploma or equivalent. (Some college credits preferred.)

3. Minimum of 5 years prior accounts payable experience in a high-volume environment.

4. Must be able to read, write and speak English proficiently.

5. Must have the ability to understand and follow English directions.

6. Proficient with computer and Microsoft applications.

7. Experience with MS Dynamics GP (formally Great Plains) is an asset.

8. Self-motivated individual with strong organizational skills.

9. Excellent oral and written communications skills.

10. Must be detail-oriented with the ability to work in a fast paced, multi-task, dead-line driven environment

11. Proficiency in Microsoft Outlook, Word and Excel.

12. Clear written and verbal communications.

13. Must demonstrate strong customer service orientation to handle calls from Managers and store associates related to accounts payable issues.

14. Organize and write procedures in a logical/methodical manner.

15. Good time management skills.

16. Ability to work independently and as part of a team.

17. Must be able to identify and correct problems.

18. Ability to work with people of various backgrounds, personality traits and levels of authority to accomplish department and Company goals.

19. Successful completion of pre-employment background check. (Timeline must fall within Company guidelines.)

Responsibilities:

1. Match store receiving logs to vendors’ invoices.

2. Verify receipt of material or services/confirmation of receipt of material or services.

3. Check accuracy of employee reimbursement expenses before processing.

4. Daily entering of invoices into ERP system (MS Dynamics GP) for payments ensuring correct approval, coding and matching.

5. Reconcile vendor statements.

6. Coordinate with vendors and stores regarding invoicing and payment inquiries and discrepancies.

7. Coordinate monthly payments to landlords, including rent and adjustments.

8. Respond to vendor inquiries in a timely and professional manner.

9. Maintain excellent relations with vendors and company associates.

10. Serve as subject matter expert for questions and dispute resolution for other members of the Accounts Payable team.

11. Ensure compliance with Company policies and procedures.

SUPPLEMENTAL JOB FUNCTIONS:

1. Provide general support to the Accounting Department.

2. Cover switchboard as needed.

3. Any other duties as assigned by Management or the Company.

4. Practice the “Golden Rule” and work well with all associates as a team.

5. Work in a style that is Respectful, Supportive, and Team-oriented (RSTO).

6. Respond promptly to all phone calls and letters.

Physical Demands: (per work day):

Job Location: (Corporate Office or Store Locations)

Work Conditions: Environment involved is

Safety Risk Factors

Schedule:

Machines, tools, equipment, etc…

All office equipment including: personal computer, company network, copy machines, and printers.

The above is intended to describe the essential and supplemental functions of this job. It is not to be construed as an exhaustive statement of all supplemental duties, responsibilities or non-essential requirements.