Accounts Payable Coordinator

Overall Summary:

The Accounts Payable Coordinator provides financial, administrative and clerical support to the organization. They partner cross-departmentally and externally to ensure that records, payments and financial statements are timely and accurate.

Primary Duties/Responsibilities:

• Ensure the daily management of all payment cycle activities.
• Manage accounts payable using multiple accounting systems and other programs.
• Track and analyze all payments and expenditures; including purchase orders, invoices, and statements.
• Reconcile processed work; verify entries and compare system reports to balances.
• Maintain accurate and organized historical records.
• Facilitate employee expense reimbursements; verify expense reports and prepare checks.
• Pay vendors; schedule checks and ensure payment is received for outstanding credit.
• Ensure bills are timely and accurately paid; adhere to departmental procedures.
• Respond to all vendor enquiries regarding invoices and payments.
• Support the month end close process; by assisting with preparing various journal entries and account reconciliations.
• Prepare general analyses of accounts and produce monthly reports as requested.
• Recommend and support improvement of our payment processes, including analyzing workflow.
• Build the internal and cross functional relationships necessary to achieve ongoing and transparent communication to ensure the success of the team.
• Establish and maintain relationships with new and existing vendors.
• Vendor setup and maintenance in multiple ERPs.
• Assist with annual audit process.
• Perform other (or other related) duties as applicable or assigned.

Required Skills/Abilities/Competencies:

• Understanding of basic bookkeeping and accounting skills.
• Microsoft Office proficiency, especially Excel, Word, and PowerPoint.
• Ability to learn and utilize Company ERP and financial reporting systems.
• Exceptional analytical, mathematical, critical thinking and problem-solving abilities.
• Excellent time management, organizational, and customer-service skills.
• Strong attention to detail.
• Demonstrated ability to prioritize and meet deadlines; ability to adapt to change.
• Proven ability to timely deliver quality results, even in high stress situations.
• Excellent communication and listening skills; ability to develop positive relationships internally and externally.
• Strong sense of accountability, responsibility and ownership.

Education and Experience:

• Bachelor's or Associate's Degree in a related field preferred.
• Experience in a manufacturing environment preferred.

Physical Requirements:

• Ability to work 8 hours consecutively.
• Prolonged periods of sitting at a desk and working on a computer.