Accounts Payable Associate

Responsible for managing, maintaining, and analyzing accounts payable information. Facilitate internal and external reimbursement for services to ensure efficient and effective operations of Premier Bone and Joint Centers. Maintain accurate records by scanning, filing, and reviewing files within the electronic filing system following the QA/QC (Quality Assurance/Quality Control) measures. Assist with financial reporting, benchmark surveys, credit card reconciliation, and unclaimed property reporting. Assist CEO with any clerical duties and special projects as needed.

Accounting

• Knowledge of basic accounting principles.
• Assist with benchmark surveys.
• Assist with the reporting of unclaimed property to the State of Wyoming.

Finance

• Work on special financial related projects and reports as needed.
• Create cash deposits; distribute per the Bank Bag Policy.
• Ability to analyze financial reports.
• Ability to prepare statistical and narrative accounting reports.
• Ability to perform mathematical computations accurately and quickly.

Assist with Credit Card Reconciliation

• Coordinate with vendors on their acceptance of corporate credit cards for invoice payment.
• Manage credit card authorization forms and modify vendor settings in Accounts Payable system to initiate credit card payments.
• Collect and reconcile receipts for the corporate credit cards and allocate distribution of charges on the cards during process of payment.

Assist with Accounts Payable

• Enter accounts payable for payment processing; work with vendors and employees responsible for supply orders to ensure timely payment.
• Receive and answer questions from directors and managers related to activity within their cost centers.
• Scan, file, and manage accounts payable, credit card, and patient refund information filed electronically for accuracy and legibility.

Electronic Filing System

• Maintain accurate records by scanning, filing, and reviewing files within the electronic filing system following the QA/QC (Quality Assurance/Quality Control) measures.

Other Duties and Responsibilities

• Special projects and clerical functions for executives, as needed.

Communication

• Maintain an open line of communication with physicians and staff, to promote high employee morale and a professional clinic atmosphere.
• Handle a variety of matters involving contact with various staff and the public.
• Communicate effectively and in a timely manner utilizing the appropriate chain of commend.

Trend and Development Knowledge

• Maintain knowledge of trends and developments in the field by reading appropriate articles, journals, and related material, and by attending seminars, conferences, etc.

Organizational Skills

• Skills in organizing work, making assignments, and achieving goals and objectives.

Customer Service

• Skill in customer service and working with a variety of people.

Provide Assistance

• Provide information and assistance to the Director of Finance and executives as needed.

Professional Development

• Participate in professional development activities.

Additional Duties

• Performs other duties as directed/required to ensure efficient operations of Premier Bone & Joint Centers.

Professional Image

• Follow dress code.
• Project a pleasant and professional image per company policy.
• Wear identification while on duty.
• Come to work projecting an attitude that welcomes patients.
• Communicate name and role to patient.

Flexibility/Stressful Situation

• Respond with flexibility to changing work load and/or assignments.
• Stay organized and function under stressful situations.

Working Relationships

• Ability to establish and maintain effective working relationships with physicians, co-workers, and the public, that harbor a friendly, yet professional interaction.
• Demonstrate willingness to readily interact with other staff members and department leaders.

Initiative

• Exhibit initiative and self-directed behavior.
• Accept responsibility for own professional growth and personal conduct by seeking knowledge in work specific areas, taking advantage of opportunities at work to observe and volunteer.

Independence

• Ability to work independently, make decisions, and solve problems.

Other Duties

• Perform other duties as directed/required, to ensure efficient operations of Premier Bone & Joint Centers.

Confidentiality

• Observe confidentiality of information in regards to patients, physicians, and fellow employees; ability to maintain confidentiality under HIPAA standards.

Attendance/Punctuality

• Maintain a good attendance record and arrive to work punctually.
• Utilize established time clock system appropriately.

Overtime

• Able to substantiate overtime, minimize overtime and adjust hours as needed.

Cell Phone Use

• Cell phone may be used for business purposes only.
• Utilize cell phone for personal use only during breaks or meal periods out of the public eye.

Clean, Neat, Safe Environment

• Maintain a clean, neat, and safe environment for patients and staff, including personal work areas.

Office Equipment Skills/Malfunctioning Equipment

• Utilizing correct/safe technique when using equipment and notify manager of malfunctioning equipment.

Requirements

Associates Degree - Accounting - Required

Bachelors Degree - Related Field - Preferred

Related Office Experience - Required

General Accounting Knowledge - Required

Seeing - Must be able to read reports and use a computer - Constant

Hearing - Must be able to hear well enough to communicate with physicians, medical staff, administrative staff, and co-workers - Constant

Speaking - Must be able to verbally communicate with physicians, medical staff, administrative staff, and co-workers - Constant

Grasping - Must be able to write and type - Constant

Lifting - Must be able to life up to 25 pounds or less - Occasionally

Environmental Hazards

• The fast paced environment may lead to increased levels of personal stress and demand high mental acuity.

Physical Hazards

• Physical harm is possible when performing physical requirements, as listed above.