Accounting Specialist

Description:

JOB SUMMARY

Under the direct supervision of the Accounting Supervisor, the Accounting Specialist is responsible for the management of assigned accounting tasks for the organization. The Accounting Specialist supports one or more essential functions for the organization including A/P, A/R, fixed assets, and general accounting.

SCHEDULE

The Accounting Specialist position is a non-exempt full-time position Monday-Friday, based on a 40-hour work week.

Apace offers a generous benefits package including health, dental, vision, paid leave, tuition assistance, and retirement benefits. Review benefits online @ ~~~/benefits

ESSENTIAL FUNCTIONS

Accounts Payable Administration:

• Accurately record vendor bills for multiple entities, ensuring precision in every transaction
• Prepare weekly payment batches for multiple agencies, verifying all payments are in accordance with purchasing policies and procedures
• Maintain vendor setup and monitoring, including the collection of W9 forms to validate compliance with financial policies and procedures
• Maintain detailed records of new fixed asset acquisitions, capturing purchase cost, acquisition date, and essential specifications
• Support the management and documentation of insurance claims, ensuring accurate tracking of related expenditures
• Performing month end account reconciliations to ensure accurate reporting and ledger maintenance
• Prepare ACH payments with accuracy and discretion
• Assist with annual generation and submission of 1099 forms

Accounts Receivable Administration:

• Prepare and distribute invoices to customers
• Process incoming customer payments in compliance with financial policies and procedures
• Track customer A/R balances and assists with collection
• Investigate and resolve any irregularities or billing inquiries
• Execute bank deposits for multiple agencies
• Perform month end accounts receivable reconciliations and analyze discrepancies to resolve billing issues
• Process adjustments, prepare and manage the accounts receivable aging report.
• Maintain customer setup and monitor records to ensure accuracy

General Accounting, including:

• Maintenance of chart of accounts in NetSuite
• Processing journal entries as directed by Accounting Supervisor or Chief Financial Officer
• Maintenance of fixed asset schedule for the organization
• Participate in continuous improvement initiatives to enhance accounting processes
• Administration of the credit card transaction system, overseeing the issuance of new cards, registration of cardholders, and cancellation protocols
• Oversee the consolidation and management of client financial data for mass payment processing
• Conduct monthly reconciliation of banking transactions for multiple accounts to ensure financial accuracy
• Provide support to agency administration for all accounting functions executed at the agency level
• Review and reconcile petty cash ledgers for each agency
• Reporting and payment of sales tax

Performs other duties as assigned.

Requirements:

MINIMUM QUALIFICATIONS

• Associate degree in Accounting, Business Administration, or related field.
• Work experience may be substituted for degree completion

DESIRED QUALIFICATIONS

• Experience with accounting software including NetSuite
• Knowledge of governmental (GASB) and non-profit accounting standards.

Compensation details: 21.15-21.79 Hourly Wage

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