Accounting Specialist - Collections

Overview:

The Accounting Specialist provides accounting support to administrative and program staff. Team members are assigned specific roles and duties to ensure proper segregation of duties as well as provide cross-training for department coverage.

Benefits Include:

• Medical, dental, vision, and supplemental insurance options, including HSA match for qualifying contributions.
• Parental Paid Leave
• Retirement savings plan with company match.
• Paid time off and holiday pay.
• Mileage reimbursement.
• Tuition reimbursement available.
• Company sponsored learning and development

Min:
USD $49,000.00/Yr. Max:
USD $52,000.00/Yr. Responsibilities:

For specific duties of this role, please refer to the bolded responsibilities below. Other duties may be assigned as necessary.

• Purchasing/Accounts Payable
  • Process all purchase requests, ensuring accuracy and completeness.
  • Process vendor invoices and payments timely, including verifying information, accuracy of invoices, and adherence to policy.
  • Process expense reports timely, including verifying information, accuracy of invoices, and adherence to policy.
  • Responsible for paying vendors and other payees weekly or as needed using appropriate payment method ensuring full-cycle process completion and adherence to cash disbursement policy.
  • Review and close Purchase Orders regularly.
  •  Work with program and administrative staff to identify and resolve issues, ensure timely submission of outstanding items, and provide assistance as needed.
  • Maintain company credit card account, users, and limits.
  • Maintain accounts payable aging for assigned vendors ensuring prompt follow-up on outstanding items.
  • Communicate with vendors via phone or email to research and resolve discrepancies.
  • Act as point of contact for designated organization business accounts.
• Billing
  • Process billing and create manual invoices as appropriate for all revenue streams, including but not limited to Contracts, Medicaid, and Grants ensuring accuracy and timeliness.
  • Work closely with grant and program staff to collect and review all necessary documentation. for billing including grant activity reports, copies of invoices documenting expenses, etc.
  • Coordinate with outside contractors for outstanding revenue and credentialing items.
  • Process foster parent payments timely, including verifying information and accuracy of invoices.
  • Review all funding source contracts for accurate and timely billing with regard to rates and claim submission deadlines.
  • Work with program and administrative staff to ensure adequate documentation is on file to support billing, identify and resolve errors, and address outstanding items.
  • Provide leaders with routinely scheduled reporting.
  • Assist with development of automated billing and foster care payment processes.
• Cash Application and Collections
  • Prepare and complete bank deposits weekly or as needed.
  • Record deposit general ledger entries ensuring appropriate accounts used.
  • Apply cash receipts in revenue system daily ensuring accurate application.
  • Analyze Medicaid claims and ensure timely denial management.
  • Troubleshoot and resolve Medicaid held and unbilled items.
  • Maintain accounts receivable aging for assigned receiver accounts ensuring prompt follow- up and collections process.
  • Review outstanding aging and recommend adjustments.
  • Research remittance overages/shortages and submit routine discrepancy
  • reporting monthly with individualized escalations as appropriate based on aging.
  • Communicate with payers via phone or email to research and resolve discrepancies.
• Payroll Accounting
  • Process payroll related general ledger entries timely and accurately.
  • Assist with payroll related processing and reporting as needed.
  • Review and process all benefits related invoices for payment including submission or purchase requests.
  • Provide payroll and benefits related reporting bi-weekly and ad-hoc.
  • Ensure confidentiality of all payroll and staff-related data.
• Record transactions into the accounting system routinely to ensure alignment with disparate software applications.
• Maintain help desk tickets as assigned with high level of customer service.
• Provide training and assistance to Arrow staff as needed including development of helpful resources and/or training materials.
• Assist with month-end and year-end close processes and reporting.
• Assist with audit and contract compliance reporting.
• Assist with process improvement plans and implementations.
• Assist with account reconciliations including providing third-party documentation as needed.
• May be required to drive vehicles, be insurable with our auto insurance provider, and complete Arrow’s vehicle training.
• Perform all duties within contract, state and federal regulations, Arrow policy, and COA standards.
• Receptionist Lunch Coverage Rotation
• Perform all duties within contract, state and federal regulations, Arrow policy, and COA standards.
• May be required to drive ACFM vehicles, be insurable with our auto insurance provider, and complete Arrow’s vehicle training.
• Perform all duties within contract, state and federal regulations, company policy, and regulatory agency standards.
• May be required to drive vehicles, be insurable with our auto insurance provider, and complete company vehicle training.

Qualifications:

High School diploma or GED and previous bookkeeping experience or an Associate’s degree. Bachelor’s degree preferred.