Accounting Assistant

Job Title: Accounting Assistant

Job Description: Join our dynamic company with a vibrant culture and ample opportunities for career growth. As an Accounting Assistant, you will collaborate with our core accounting team to support various accounting operations.

Responsibilities

• Accurately code items such as invoices, expense reports, and check requests, ensuring they conform to standard procedures and are correctly entered into the financial system.

• Manage vendor correspondence and compliance, including tracking subcontractor insurance, lien waivers, and processing credit applications from vendors.

• Electronically process subcontractor contracts and track the receipt of required documents.

• Assign and monitor sales and use tax, as well as manage tax exemption certificates.

• Attach delivery slips to incoming invoices and ensure all supporting documentation is included.

• Investigate and resolve issues related to the processing of invoices and purchase orders.

• Assist in the preparation of monthly status reports and support monthly closing activities.

• Reconcile various accounts by identifying posting errors or omissions and applying appropriate accounting standards.

• Handle routine internal and external inquiries regarding account status, and communicate resolutions of discrepancies to the relevant parties.

• File, maintain, and distribute accounting documents, records, and reports.

• Perform additional duties as needed to support the Accounting Department.

Essential Skills

• College Degree or 3 years of relevant experience.

• One-year experience in Accounts Payable and office environment.

• Proficiency in computer and software applications.

• Comfortable working in a paperless environment.

• Energetic and people-oriented attitude.

• Understanding of accounting practices.

• Attention to detail.

• Strong data entry skills.

• Effective communication with vendors over the phone.

• Phone etiquette.

Additional Skills & Qualifications:

• Knowledge of Sage 300 software and/or cost accounting is a plus.

• Experience processing 400-500 invoices monthly.

Work Environment

• Enjoy a small, family-like setting with a close-knit accounting team of 5 people.

• Access to an on-site gym and a fully stocked bar.

• Flexibility to work an hour from home occasionally if needed.

• Opportunities for growth within a rapidly expanding company.

• Participate in team outings and work events.

Pay and Benefits

The pay range for this position is $60000.00 - $70000.00

3 weeks paid leave - personal sick vacation. 8 holidays. 7 stated 1 floater. 401k 4% match. Every year there is profit sharing. 3-5.5% (must be enrolled in plan). FMLA through MetLife. 2 dental plans through MetLife. Blue Cross Blue shield - PPO and HMO. HSA. (NY does not get HMO). $10,000 free life insurance policy. MetLife long term disability available.

Workplace Type

This is a fully onsite position in Pittsfield,MA.

Application Deadline

This position will be accepting applications until Jan 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.