1.0 FTE SECRETARY TO THE SPECIAL SERVICES DEPARTMENT. $17.47/HOUR

Secretarial/Clerical/School Secretary - 12 Month

1/9/2025

District Office

1. Maintain the efficient operation of all programs, procedures, and services supported through the Special Services Department.
2. Maintain current and accurate records for Illinois State Board of Education regarding eligibility and services for special education students.
3. Maintain current and accurate records regarding instructional and support personnel.
4. Maintain current and accurate records regarding hospital/homebound students and personnel.
5. Maintain current and accurate records regarding private and public placements.
6. Maintain current and accurate records regarding specialized student transportation.
7. Maintain current and accurate records regarding students eligible for 504 accommodations.
8. Maintain current and accurate information and assist in the preparation of federal and state grants:
   1. IDEA Federal Flow-through Grant
   2. Personnel Reimbursement
   3. Extraordinary Child Count
   4. Discretionary Federal and State Grants
   5. Extended School Year
9. Maintain current and accurate budget and expenditure detail for all federal and state grants.
10. Maintain current and accurate information regarding student class lists/placement, bus lists and personnel assignments.
11. Assist in scheduling and maintaining preschool screening records: appointments, parent notification and annual tracking.
12. Maintain current and accurate records related to federal Medicaid claims and reimbursement.
13. Maintain current and accurate records related to McKinney Vento eligible students.
14. Coordinate, complete and submit state of Illinois health and dental reports.
15. Support the development and implementation of annual professional learning activities, including scheduling, registration, material organization and room set up.
16. Support and maintain staff access to electronic resources.
17. Support school building implementation of district Special Services protocols.
18. Provide organizational support to ESY principals as well as provide onsite support for ESY programming.
19. Perform all other duties and tasks as assigned by the Assistant Superintendent for Special Services.

1. Works positively and collaboratively with people, service-oriented
2. Knowledge and skills in working with technology, including a variety of platforms and systems
3. Strong skills in organization, maintaining confidentiality, and initiative
4. Strong skills in working as a member of a team

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