Technology has made it much easier to maintain a high level of productivity even when you are not in the office. The number of mobile email tools available makes it possible to compose and receive messages on your smartphone, tablet, or other mobile device. If you use one of these tools, email signatures should be a top priority. A professional signature shows that you take your career seriously and helps your professional contacts feel more comfortable trusting you with proprietary or sensitive information. There are also some things you should avoid when composing email signatures for use with mobile email.
Deanna Murray of Business 2 Community says that your email signature is sometimes the first impression people have of you and your company. That is why it is so important to create a professional signature. Karen Goodman of "Future Expat" says consumers open 41 percent of their emails using mobile devices. Unfortunately, 58 percent of email messages are not optimized for these devices. Creating a signature that is compatible with mobile email technology will let you take advantage of the popularity of mobile email applications among consumers and business professionals.
As an administrative professional, it is especially important that you have a professional signature, as you likely deal with people at all levels in your organization and people outside the business. If you communicate with clerical professionals, department managers, executives, vendors, and customers, your signature should be suitable for communicating with all of those people. At minimum, it should include your name, professional title, telephone number, and email address. You should also include your company mailing address in case your mobile email contacts need to send documents to your office via postal service or courier.
Kevin Purdy of Lifehacker warns mobile email users to avoid signatures that apologize for typographical errors or short messages. Purdy says these signatures send the message that recipients are not very important to you. As an administrative professional, this is a message you want to avoid. Such signatures also fail to help you connect with your contacts, which could cause communication problems or misunderstandings. If the message requires a detailed response, you may want to wait until you are at a computer and can type lengthy messages. If you use one of the programs designed to help you create a signature, make sure the final product is compatible with a number of mobile devices. If users cannot see your signature, or if it does not display properly on their devices, it could damage your professional reputation.
Mobile technology makes it much easier for you to send messages on the go, but you also need to avoid some of the common problems associated with using mobile email. When you create a signature, make sure it includes language suitable for a professional audience. If you use a signature creation program, test your new signature before using it on any email messages you send.
(Photo courtesy of renjith krishnan / freedigitalphotos.net)
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