The Quick and Dirty on the Thank You Note

In a world where text messages and Snapchats are the norm, a thank-you note might seem outdated. During a job search, however, this type of correspondence can be a valuable tool that lets you touch base with the employer and reinforce the connection you made during the job interview. Done correctly, the note can leave a lasting positive impression and increase your chances of snagging the job.

Take Notes

Don't wait until after a job interview to think about the thank-you note. During the interview, take notes about the conversation, the people present and the specific topics you cover, but ensure you still make eye contact with the interviewer throughout. Write down each attendee's job title, as well as any unique interests or key responsibilities. Pay special attention to discussions that are particularly lively or positive. Later, you can use these details to craft personalized letters that remind the recipients of who you are.

Say Thank You

Start your thank-you note by expressing genuine thanks. Avoid hollow sentiments, and be specific. Mention how the in-depth discussion sparked new ideas, for example, or note how gratifying it was to see the open communication among team members. Follow up your thanks with a statement that explains how the interview increased your enthusiasm for the company and the open position.

Reinforce Your Qualifications

The thank-you note should not duplicate your resume and cover letter, but it doesn't hurt to sell your qualifications. Using the information you learned during the interview, identify the employer's greatest need, and choose the ability or expertise area that fills that gap. Then, frame your skills as an asset to the company, as in, "I was impressed by the collaboration among programmers, and I'm excited to see how my C++ experience can expand client solutions."

Offer Follow-Up Information

Think back to the interview: did you veer away from an important topic or leave a question partially answered? Did the employer express interest in a particular part of your work history? Use the thank-you note to provide an answer, offer follow-up details or give additional information. This step demonstrates awareness, thoroughness and thoughtfulness — invaluable characteristics in a professional environment.

Choose Your Format

Use your impressions of the hiring process when choosing the format for your note. A pattern of immediate responses and fast actions indicates that the employer wants to fill the position quickly. Respect that timeline by sending a thank-you email. If you came in during the early stages of the process, consider sending a handwritten paper note. Although it takes more time to arrive, the novelty of a print piece in a digital world can leave a strong impression.

Done well, a thank-you note can work in your favor. By writing concisely and using personal examples, you can create a strong connection with the employer and gain an edge in the job search.

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