You have survived the face-to-face job interview. Now what? You probably know you should write a thank-you note but may have questions about expectations in the modern business world. Does proper etiquette call for an email or a hand-written note? Understanding how to follow up after an interview can be as important as the interview itself.
Human resource managers prefer thank-you notes written by hand as the appropriate response to in-person interviews. Write email thank-you notes only after phone interviews.
To prepare for writing the thank-you note, first gather the information and materials needed. Take the time to write a few things down immediately after the interview. Do you know the full name of each person involved in the interview process? If you can’t remember the person’s name, research Internet sources such as social media or the company website. Write down the main interests of each person. Refer to any notes you took during the interview. Jot down specific details and any questions you have about the contents of the interview. Consult this information later to help you write a great thank-you note.
Buy some blank, plain note cards in business-like white or cream with matching envelopes. Write with blue or black ink using your best handwriting. Don’t forget to check spelling and punctuation.
Keep the thank-you note simple. Mention important points as you see fit, keeping it under 200 words. Recap your suitability for the job, or connect with the interviewer. Write a separate note to each person involved in the interview process, and make each note unique by personalizing it.
When addressing the note, recheck the spelling of the addressee’s name, and then show your good manners by mailing the thank-you note within a few days of the interview.
While you wait for a response, remember to show persistence but do not annoy. Use your judgment in how assertively to follow through. Sending interview follow-up emails or a short list of testimonials a week or so after the interview sometimes works to your advantage. Calling the office three times a day works against you.
Meet with a trusted friend for an hour over coffee to discuss the interview. A friend can give you insights you overlooked or notice odd things you missed. The process of explaining the situation helps you organize your thoughts for a second interview.
The notification process may take longer than expected, resulting in frustration. To cope with the post-interview stress, keep yourself busy by continuing to search for other jobs, network with people who may have leads for you, or try out that hobby you've always wanted to do.
Prepare for a second interview. Refer back to that list you made after the initial interview. Organize your questions, and research any issues that came up. Most interviewers discuss compensation at the second interview. Don’t let this topic catch you unprepared. Successful negotiations begin with the applicant establishing a baseline for their expected salary. Know your worth, and be prepared to demonstrate your value.
After a second interview, sending a professional thank-you note creates a lasting impression.
Well-written thank-you notes are often the deciding factor between two capable candidates. Knowing appropriate procedures for post-interview thank-you notes and other interview follow-up practices gives you an edge over other candidates.
Photo courtesy of Naypong at FreeDigitalPhotos.net
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